Project Administrator

Join to apply for the Project Administrator role at Kirk Roberts Consulting

We're looking for a Project Administrator to join our Auckland office and play a key role in supporting our multi-disciplinary engineering teams.

This is an opportunity to help support the successful delivery of projects across our Auckland region.

If you thrive on organization, collaboration, keeping projects running smoothly, and supporting great teams, we'd love to hear from you!

About The Role

As our Project Administrator, you'll provide operational, financial, and administrative support to help our teams deliver projects efficiently and on time.

You'll coordinate project documentation, reporting, invoicing, and schedules, while helping to maintain communication across our teams and with our clients.

Responsibilities

Provide administrative support to our Project Leaders and Engineering teams

Assist with project setup, proposals, and monthly invoicing

Maintain project documentation, schedules, and reports

Coordinate and schedule meetings, prepare agendas, and take minutes

Track project progress and assist with status updates

Support multi-disciplinary projects and tenders

Liaise with internal teams and external stakeholders and clients

Assist with procurement, invoicing, and budget tracking

Ensure compliance with company policies and project standards

What We Offer

Working with a great team, a collaborative environment, competitive remuneration, flexible working options, and opportunities for professional growth and development.

Qualifications

Excellent organisational and communication skills

Strong attention to detail and a proactive approach to problem-solving

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and experience with project management tools such as MS Project, Smartsheet or similar

Confidence working with accounting systems – Xero experience is a plus

Familiarity with AI tools to improve workflow efficiency

Work well both independently and collaboratively across diverse teams

A diploma or degree in business administration, project management, or a related field will be highly regarded

About Us

Kirk Roberts Consulting is a multi-disciplinary consultancy providing Structural, Geotechnical, Fire, Civil and Environmental Engineering Services, Architecture and Engineering Software to a range of clients across New Zealand, from our offices in Auckland, Queenstown, Christchurch, Hamilton, and Tauranga.

At Kirk Roberts the heart of our business is innovation and finding a better way is why we exist.

Our company was founded to challenge the norm and push boundaries, so we can bring our clients advanced engineering, project management and software solutions that drive efficiencies.

To apply

Please send us your latest CV and covering letter, and you are welcome to include any other documents you feel relevant to your application.

Please note that all applicants must be domiciled in New Zealand and be eligible for permanent employment in NZ, with either a NZ Passport, residency, or current work visa.

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