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Project Finance Administrator
BG&E AUSTRALIAAuckland Central, Auckland, NZ16 hours ago
Job descriptionMaintain and administer project financial data in Microsoft Dynamics as the primary system. Prepare invoices, track debtors, and support debt collection activities in Dynamics. Assist with project reviews, reporting, and month-end processes through Dynamics and Microsoft 365. Support the tracking of project budgets, variations, subcontractor claims, and resourcing. Attend project start-up meetings to ensure financial compliance requirements are met. Process subcontractor invoices and liaise with accounts payable for timely payment in Dynamics. Assist with timesheet approvals, contractor invoice checks, and project-specific reporting. Assist with tender and bid submissions by providing financial input and supporting documentation Maintain accurate project documentation, forecasts, and resourcing plans. Liaise with internal / external auditors regarding project finance compliance. Scope to expand into broader project administration, business development support, or commercial reporting responsibilities as the business grows Work collaboratively with the finance teams in Australia and Manila to ensure alignment of processes, reporting standards, and project financial data. Act as the Auckland point of contact for the wider project finance team, escalating issues where needed. Background in project finance within a consultancy environment, preferably in the construction or engineering sector. Strong working knowledge of Microsoft Dynamics as the primary project finance system. Strong working knowledge of Microsoft 365 (Excel, Word, Outlook, SharePoint, Teams). Strong organisational skills, with the ability to manage competing priorities across multiple projects. Excellent communication skills and attention to detail. Ability to work independently in a part-time role, while collaborating effectively with project managers and the wider finance team. Use of Microsoft Power BI / reporting dashboards if applicable. Prior experience with project administration, commercial reporting, or bid writing is highly desirable. Comfortable working in a distributed finance team across different time zones A team player who enjoys being part of a regional finance function while also taking ownership locally in the New Zealand office. Proactive, solution-focused approach to project finance tasks. Comfortable in a consultancy environment, working closely with engineers, project managers, and directors. Ability to adapt as role hours and responsibilities increase with business growth. Engender the BG&E Way and incorporate that into policies, processes, systems and service delivery. Be an advocate of BG&E both internally and externally. Preserve the culture of BG&E, maintaining collaborative relationships globally.
Description
Our Auckland Team is looking for a Project Finance Administrator to join them on a part time basis – 20 to 25 hours / week with flexible working arrangements, hours spread across the week, and potential to grow to a full-time position as business needs expand.
Role Purpose :
- The Project Finance Administrator is responsible for supporting Project Managers and senior staff in managing the financial activities of projects across BG&E’s New Zealand operations.
- This role ensures accurate project setup, invoicing, reporting, and compliance with internal systems and client requirements.
- The position is part-time with flexibility to grow as business needs expand.
Duties
The following are key duties required :
Qualifications, Skills and Experience :
Attributes :
Shared Values :
Company Overview
BGE Pty Limited
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Project Administrator • Auckland Central, Auckland, NZ
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