Office Manager

StaplesVR is a leading provider of immersive VR / AR training solutions for defence, aerospace, space, and heavy industry.

Using high-quality 3D imaging and film-level VR / AR development, we partner with global organisations – including the New Zealand Defence Force, NASA Ames, and top airlines – to deliver training that improves safety, efficiency, and workforce performance.

About The Role

The Office Manager ensures the smooth, efficient, and compliant operation of StaplesVR's Auckland head office and administrative functions.

The role spans finance, HR, health and safety, governance, and communications – supporting the CEO and broader leadership team to maintain operational rigour and a high-performing, values-driven culture.

Oversee finance and payroll processes, managing budgets, cash flow, and supplier contracts.

Ensure seamless office operations, facilities management, IT coordination, and security.

Support HR functions including recruitment, onboarding, performance reviews, and employee wellbeing initiatives.

Manage health, safety and wellbeing systems in line with NZ legislation, including hazard registers and incident reporting.

Provide governance and board support – meeting preparation, minute-taking, statutory filings, and investor coordination.

Assist with communications, PR and event coordination, maintaining brand and marketing assets.

Deliver general administrative support to the CEO and leadership team – diary, travel, catering and vendor management.

Maintain operational excellence, compliance and confidentiality across all office and corporate functions.

About You

Minimum 3–5 years' experience in office management, EA or senior administrative role.

Strong organisational and multitasking abilities with high attention to detail.

Excellent interpersonal and communication skills.

Proven experience managing office operations.

Experience supporting executive and / or board functions (desired).

Proficiency in Microsoft 365, Xero (or equivalent) and HRIS / payroll systems (desired).

Ability to thrive in a dynamic, fast-paced, technology-driven environment.

Location & Application

Location : Auckland, New Zealand.

To apply, you must be a New Zealand citizen, resident, or hold a valid visa that allows you to work in New Zealand.

For questions, contact Sarah Lewis at

Applications should be submitted via this advert – other methods will not be considered.

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