Executive Assistant To Director Transport & Head Of Clients

Executive Assistant to Director Transport & Head of Clients

Join to apply for the Executive Assistant to Director Transport & Head of Clients role at WSP in New Zealand.

At WSP, you can access our global scale, contribute to landmark projects, and connect with the brightest minds in your field.

We are the premier design, engineering and environmental consultancy in Aotearoa New Zealand, committed to future-proofing our cities and environment.

We have 2,000+ experts in 35 offices, united by a common purpose of creating positive, lasting impacts.

The Role

Provide extensive diary and travel management

Determine priority of incoming communications

Build and maintain strong relationships with internal and external stakeholders

Prepare financial and management reports; proof-read, format, and draft

Process invoices, expenses, timesheet queries, and gather documents for approval

Minute taking from Transport Leadership Meetings and Project Governance Meetings

Support the wider administration team including EA to the Managing Director

Collaborate with the national Transport Leadership Team, technical directors and client directors

About You

Proven track record of experience and achievement in a similar support role

Strong proficiency in digital tools and platforms for executive operations, such as Microsoft 365, Co-Pilot and workflow automation

Broad knowledge of administration systems and processes including financial management, IT systems and project management frameworks

Excellent relationship management and stakeholder engagement skills

Proven ability to develop trust and credibility at the executive level

Strong communication, influencing and interpersonal skills

Demonstrated experience in travel and diary management

Willingness to work in a flexible and dynamic environment

Ability to be agile and adaptable in a fast-paced environment

Sound problem-solving skills

Comfortable working with contracts and detailed tender documents

We will review applications as they come in, so if this opportunity sounds like you, don't wait to apply!

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