Personal Assistant

We are seeking a highly organised and proactive Personal Assistant to support the directors and leadership team at Goodie Goodie, a boutique New Zealand company specializing in the curation and delivery of premium, locally sourced gift boxes for individuals and corporate clients.

The ideal candidate will thrive in a dynamic, creative environment and will be responsible for delivering confidential, high-level administrative and operational support to ensure the smooth running of day-to-day business activities.

Key Responsibilities

Ø  Manage calendars, appointments, and travel arrangements for directors and senior manager

Ø  Assist with diary management and prioritisation of tasks

Ø  Prepare and coordinate internal and external communications, presentations, and reports

Ø  Organise and minute meetings, track action points, and follow up on deliverables

Ø  Maintain and update supplier, client, and product databases

Ø  Assist with procurement, order fulfilment tracking, and stock coordination

Ø  Support packaging logistics, courier scheduling, and shipment documentation

Ø  Handle correspondence with local suppliers, service providers, and business clients

Ø  Support directors in supplier onboarding, order negotiation, and pricing coordination

Ø  Respond to high-priority customer queries and assist in resolution

Ø  Coordinate timelines and resources for seasonal gift collections and promotional campaigns

Ø  Provide administrative support for the development of marketing materials and social content plans

Ø  Assist in product photography scheduling and eCommerce content updates

Ø  Perform general administrative tasks such as email handling, filing, invoicing, and petty cash management

Ø  Manage stationery and gift packaging supplies, and liaise with external vendors when required

Skills and Qualifications

Requirements :

Either a Bachelor’s degree in business administration or a related field

OR

At least 2 years of relevant work experience in an administrative or executive support role

Excellent written and verbal communication skills

Strong time management and multitasking abilities

Proficiency in MS Office Suite and Google Workspace

Familiarity with online retail or supply chain operations is a plus

A high level of professionalism, discretion, and attention to detail