Personal assistant

Personal assistant Wanted

Excellent opportunity to join a successful and reputable Auckland-based company and become a part of a great team.

We are looking for ONE permanent full-time (at least 30 hours guaranteed, workdays from Monday to Friday) personal assistant to grow with our team. This is an exciting opportunity for the right person and will allow access to a reputable and burgeoning company.

As a personal assistant, you will be responsible for coordinating appointments and meetings, managing confidential information, providing secretarial support, handling correspondence, managing inquiries, and transcribing dictations, to facilitate the smooth workflow and support the needs of the director.

Here are some key tasks typically associated with this role :

Task :

• Coordinate appointments and meetings with clients and stakeholders, serving as a point of contact for matters relating to the company's operations.
• Collate information, and produce high-quality reports, briefing notes, memoranda, correspondence, and other regular documents
• Ensure the confidentiality of files and documents related to personal errands, commercial contracts, franchise and supplier agreements, etc..
• Provide secretarial support for the company's management as needed, including attending meetings, taking accurate meeting minutes, and effectively managing appointment schedules alongside arranging for travel logistics
• Handle incoming and outgoing correspondence, review, prepare and format emails and letters, and maintain physical and digital records for management
• Answer and filter incoming calls and visitors, take massages and manage queries.
• Transcribe dictations of letters and other documents from the company's management, ensuring accuracy and prompt execution.

Skills and Experience :

Sounds like you?  please send your CV via this platform.

Attention : Please include your visa status in your cover letter if you are not a New Zealand citizen / resident. Only shortlisted candidates will be contracted.