Administrator, EM Operations - Auckland

## About this role

• Permanent, full-time opportunity
• Provide dedicated support to our national Electronic Monitoring (EM) Operations group
• Auckland location – position is based at our Penrose sitePut your Administrator skills to great use and join an organisation that makes a real difference to your community! If you have good administration skills, an interest in our organisation, adaptability and professionalism then this could be just the opportunity you are looking for! Come and join our team at Ara Poutama Aotearoa (Department of Corrections).
• Ngā kawenga | About the role
• We are now recruiting for an administrator who can ‘dive in' and provide administrative support to our Team Leaders, Advisers and Managers across our Electronic Monitoring Operations team in AucklandThe Electronic Monitoring Teams work in an exceptionally busy environment - so this role calls for someone who is naturally proactive and who shows initiative to keep on track with multiple tasks and changing priorities. Competent skills in using Microsoft applications is essential, as is the ability to maintain confidentiality when working with sensitive information.The administrator works closely with the Electronic Monitoring (EM) Contact Centre Manager to ensure the day to day operations run efficiently and smoothly.Some of the tasks you will be responsible for include;
• Prepares presentation material, including proof reading, formatting and editing documents for presentation
• Arranges and manages meetings, meeting agendas, meeting material and distribution, minute taking, booking of venues, equipment and catering as required
• Organises travel and accommodation bookings, and reimbursement of expenses in line with policy guidelines
• Maintains up to date records
• Supports account input, budget management and reporting and general use of SAP financial modules
• Reviews current business administration processes and recommends changes to improve efficiency and effectiveness
• Maintain information, collate and publish frontline on a weekly basis
• Play a key role in the management of events, ensuring the team / group or area is represented or is seen to be contributing in a positive light. This may include a number of different projects simultaneously across Corrections
• Assists with organising the whole of Department conferencesThe work profile for this position is permanent Monday to Friday, working a 40-hour week, and is based in Auckland at our Penrose site. Some travel may be required at times.
• Ngā pūkenga me ngā wheako | Skills and experience
• If this opportunity sounds interesting to you, submit an online application and outline in your cover letter how your skills and experience meet the below requirements of the role :
• Experience in providing efficient and effective administration support
• Experience in organising events
• Ability to build and maintain professional working relationships with diverse cross section of people across a range of organisational levels
• Outstanding organisation skills and attention to detail
• Competent experience with Microsoft Office applications including Outlook, Word, Microsoft Project, Desktop Publishing, PowerPoint, Excel and Access
• Functional knowledge and use of Department applications such as SAP and associated systems
• Strong written and verbal communication skills
• Resilience and a pragmatic approach to problem solving
• Ability to multitask, prioritise and display common sense
• A willingness to learn and a positive attitudeIf you're keen to work with an exciting team and if you feel aligned to our kaupapa then we want to hear from you!
• Utu ā-tau | Salary
• The salary range for this role is $60,216 - $66,643. Appointment and remuneration will reflect skills and experience relevant to the role.Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - .We're also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua.
• Tono ināianei | Apply Now
• To apply, please submit a tailored
• CV and a cover letter
• describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.
• Applications will close Tuesday 18th of November, 11.00pm.
• If you want to find out more about a career with us, visit or email our team at
• | Location : | Auckland (Tāmaki Makaurau) || Attachments : | (PDF, 324KB) Position Description |

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