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Executive Assistant / Business Coordinator
New Zealand GovernmentWellington, Wellington, New Zealand9 days ago
Job descriptionWhat you'll do : Executive support Manage the DDG's diary, travel arrangements and email inbox; anticipate conflicts, set priorities and keep the day on track. Prepare briefing packs, minutes and follow-up actions for senior leadership, SLT and inter-agency committees (NZSIS, GCSB, NZDF, etc.). Arrange meetings, VTCs and conference facilities; distribute agendas and supporting material.Business coordination Maintain the Business Development & Delivery Lead's records and reports. Organise Directorate-wide workshops, inductions, conferences and other events. Run the NCSC Business Support inbox, visitor-access requests and logistics.Stakeholder & relationship management Build and maintain professional relationships with internal teams, intelligence partners and external agencies. Represent the DDG's office with discretion and a customer-focused attitude.Continuous improvement Identify and implement better processes and tools that improve the way the executive team works. Who you are : 4+years' experience providing executive assistance at senior level (public-sector or large-scale organisation) Demonstrated ability to prioritise competing demands and keep multiple calendars, travel plans and deadlines aligned. Exceptional organisational skills - you can break complex programmes into clear, manageable steps and track progress reliably. Excellent written and verbal communication; comfortable interacting with senior officials, partners and vendors. High attention to detail and accuracy in documentation, reporting and minute- Self-motivated, sound judgement and the confidence to make difficult decisions when required. Ability to work independently and as part of a high-performing team. Ability to obtain and maintain a TSS security clearanceDirect impact - Support the team that safeguards the nation's cyber environment.Professional growth - Access training and pathways into cyber-security and government operations.Supportive culture - Collaborative, inclusive environment with flexible working hours. Medical Insurance and Vision Care packages Enhanced employer contributions to your Kiwisaver Generous Leave benefits, including additional paid days off and enhanced sick and parental leave Childcare allowance for your preschoolers Access to a free gym (Wellington only) Opportunities for personal and professional growth and career pathways across the intelligence community The expected appointment range for this role is $73,684 - $78,596 per anum. Before you apply Working within our unique environment means we have to ensure you're eligible for employment.You must : Have been a New Zealand Citizen for at least 10 yearsORHold a current NZ Residency Class Visa and ideally have been a citizen of the UK, USA, Canada or Australia for at least 10 years Be eligible to obtain a Top Secret Special (TSS) security clearance + Ordinarily, this means you'll have a 15 year checkable background in countries NZSIS Vetting can make meaningful and reliable checks.The NZIC treats all applications for employment in the strictest confidence and we expect that you maintain a similar level of confidentiality during the recruitment process and throughout your career.We'll provide you with information and tips throughout the recruitment process, but in the meantime check out our Myth Busting booklet : Applications close midnight Tuesday 30th September 2025| Location : | Wellington |
## Mo tenei turanga mahi | About this role
- Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people.
- The NCSC protects NewZealand's digital infrastructure.
We are looking for a highly organised professional to provide seamless executive support to the Deputy Director-General Cyber Security and to keep the Directorate running efficiently.
Alongside getting to work with our talented people, we also offer a range of comprehensive benefits which include :
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Coordinator • Wellington, Wellington, New Zealand
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