Executive Assistant

OverviewLocation : Wellington, NZ.

Job Type : Permanent.

Date advertised : 16 Sept 2025.This role supports the General Manager and leadership team in a fast-paced public service environment focused on equity and excellent outcomes for akonga.

The Executive Assistant provides high-level, confidential administrative support and advisory tasks, with a focus on coordinating complex schedules and enabling cross-team collaboration across Te Pae Aronui in akonga, community, and learning support spaces.ResponsibilitiesProvide high-quality, proactive, and confidential administrative support and operational advice aligned with business priorities.Manage diaries, travel arrangements, meetings, financial information, SharePoint content, and logistics efficiently and effectively.Draft clear, plain-language communications and respond to a variety of correspondence.Handle private and confidential information, situations, and issues with professionalism.Be a collaborative team player—flexible, agile, and solution-focused.Requirements / QualificationsAt least three years proven experience specifically as an Executive Assistant supporting senior leaders (experience as a Personal Assistant only is not sufficient).

Ability to manage complex schedules, coordinate high-level meetings, and handle sensitive communications with discretion, strategic insight, and political awareness.Excellent verbal and written communication skills, strong attention to detail, time management, and organisational abilities.Ability to build and maintain relationships across a diverse range of contacts and maintain high levels of discretion and trust in handling sensitive information.Proactive, collaborative approach to supporting senior professionals and identifying risks to ensure successful delivery.Commitment to upholding Public Service Standards of Integrity and Conduct.About our group and teamTe Pae Aronui was established within Te Mahau to provide education sector support and services that are locally responsive, accessible, and integrated.

It brings together activities related to regulation, service design and delivery, and engagement with akonga, whanau, communities, and businesses to shape the direction of education in Aotearoa New Zealand.

The group supports akonga and kaiako to create meaningful learning experiences and strives for equity and excellence for all akonga and whanau by 2025.Salary, benefits and termsAppointment will be based on skills and experience; indicative salary range is between $74,015 and $89,547 per annum plus 3% KiwiSaver.We are committed to diversity and inclusion.

If you require assistance or adjustments to fully participate in the recruitment process, please let us know.How to applyIf this opportunity interests you, please submit your cover letter and resume by using the 'apply' button.

In your cover letter we'd like to know about you, your values, or anything else you'd like to share.

For confidential information, please contact Anna Scadden at

• close Midnight – Wednesday, 1 October 2025.

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