Executive Assistant to GMs (Delivery)

Overview

Everybody should have a place to live that is warm, dry, safe, stable and affordable, with access to the support they need to live healthy, successful lives.

Te Tūāpapa Kura Kāinga - The Ministry of Housing and Urban Development (HUD) leads Aotearoa - New Zealand's housing and urban development work programme.

About the role

Our Executive Assistants to General Managers / Heads provide administrative and organisational support to multiple assigned senior leaders, to help them be organised and productive in achieving their outcomes, and to support the smooth running of the organisation.

Our General Managers and Heads lead organisational priorities and work programmes for the Ministry and lead functions or large portfolios of work, generally with multiple managers and / or large teams. In this context, our EAs to GMH support senior leaders to manage organisational work that may be dynamic, complex, sensitive or urgent.

Specific support activities will be determined by business needs and priorities, and by the capability and capacity of assigned leaders. Activities may include :

• Support assigned leaders to be organised and focus on what matters, by :
• managing calendars / diaries
• monitoring email inboxes, including triaging / distributing emails or responding as appropriate
• looking ahead, supporting prioritisation, identifying administrative opportunities or challenges, and resolving or escalating these as appropriate.
• Prepare or coordinate information or documentation on behalf of assigned leaders, including papers, agendas, meeting notes, and actions, with a focus on quality and timely outputs
• Coordinate workflow across groups and the wider organisation
• Develop, improve and maintain effective administrative systems, and embrace digital technology, to support assigned leaders to achieve their outcomes
• Coordinate plans and logistics for meetings / workshops / events
• Support assigned leaders to self-serve for organisational processes, providing extra support where needed i.e. people, financial and procurement, complex travel
• Coach others, within your area of expertise, to support organisational ways of working and build their capability.

The salary range for this role is $76,164 - $93,090 +3% Kiwisaver contribution.

About you

To thrive in our busy, challenging and changing environment, you will be adaptable, flexible and resilient, and you will bring our values to life as we work together to deliver change for Government.

To be successful in this role, you will have :

About us

Te Tūāpapa Kura Kāinga reflects the intention of ‘the foundation for a treasured home'. The name comes from the Māori whakatauki (proverb) ‘he kurakāinga e hokia, he kuratangata e kore e hokia' - ‘a treasured home will endure, not so a treasured person'. It carries with it a strong connection to our purpose : he kāingaora, he haporiora - thriving communities where everyone has a place to call home. The importance of ensuring the wellbeing of people within the home, and our connection with the land - acknowledges the generations of people who have always called this place ‘home' - and affirms our commitment to delivering for future generations of New Zealanders.

What we offer

How to apply

Please click on the APPLY button to be directed to the application page, from here you can upload your CV and cover letter. Please note, while applications close 5pm, Sunday 28 September we will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position.

For further inquiries please contact

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