Facilities And Workplace Coordinator

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Join a team that keeps things running smoothly everyday

2x Permanent full time roles based in our Wellington office

Salary $55,624.00 - $65,829.00 + KiwiSaver + Wellness benefits

Are you a proactive, solutions-focused professional with a passion for delivering exceptional service?

We're looking for three Facilities and Workplace Coordinators to play a key role in ensuring our Wellington All of Government sites operate seamlessly and efficiently.

In this pivotal role, you'll be the face of our facilities and workplace team—providing high-quality, professional, and customer-centric support to staff, visitors, and stakeholders.

You'll thrive in a dynamic environment where no two days are the same, and your ability to stay organised, adaptable, and calm under pressure will be highly valued.

What you'll be doing :

Leading front-of-house and reception operations when required.

Coordinating day-to-day facilities services, including building maintenance and security access.

Managing service requests through our Facilities Management app.

Overseeing administrative and operational support functions.

Building strong, service-driven relationships with internal teams and external vendors.

This is a fantastic opportunity to be part of a newly established, passionate team that supports work making a real difference for New Zealand.

You'll enjoy a varied and fast-paced role, surrounded by people who value collaboration, professionalism, and great service.

Nga pukenga me nga wheako e hiahiatia ana - Skills and Experience Required

Experience in a high-performing customer service or operational support role.

Proven background in facilities coordination and / or business administration.

Exceptional attention to detail and strong organisational skills.

Excellent interpersonal skills with the ability to build rapport and influence at all levels.

A proactive, solutions-oriented mindset with sound judgement.

Flexibility and adaptability in a fast-changing environment.

Sound written and verbal communication skills.

Confidence in managing competing priorities and working under pressure.

Proficiency in Microsoft Office (Word, Excel, Teams); SharePoint experience is a plus.

Familiarity with facilities management systems and digital workflows.

Sound time management and workload prioritisation skills.

Availability to work on-call and across other sites as needed.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Maia– Bold and brave

Pae Kahurangi – Build our Future

Our aspirations are echoed in our Maori identity – Hikina Whakatutuki – which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups / organisations and the Crown, as this is critical to enable economic and social development, both for Maori and wider Aotearoa New Zealand.

We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

Applications close on Thursday 25 September 2025 at 11 : 59pm.

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