Property And Fleet Coordinator

Overview

Join DOC to make an impact for conservation in a role that keeps regional property and fleet operations running smoothly and efficiently.

As Property and Fleet Coordinator you will support the coordination and delivery of property and fleet management services across DOC's regional portfolio, helping ensure business operations, project outcomes, and compliance are met while liaising with internal and external stakeholders to deliver exceptional service.

You will be part of a team of Property and Fleet coordinators spread across Aotearoa.

Responsibilities

Coordinate property and fleet activities across the Lower North Island region and other locations as required, in line with national standards, collaborating with site leads and support officers to ensure seamless operations

Provide project support for DOC's property and fleet portfolio, including regional coordination, assisting with project briefs, financials, schedules, and business cases

Oversee residential tenancy management, including drafting agreements, managing data, and ensuring financial processes and reporting requirements are met

Support the implementation and monitoring of property and fleet systems (including SAP Plant Maintenance, tenancy management, fleet management services and telematics)

Administer property and fleet operations regionally, ensuring accurate reporting, documentation, and logistical support

Liaise with internal teams and external suppliers to resolve issues and ensure optimal service delivery across both property and fleet functions

Monitor and report on property and fleet performance, risks, and compliance to support continuous improvement

Some travel will be required to visit customers across the Lower North Island region (Napier – Wellington, potentially Chatham Islands).

Skills and experience

Understanding of fleet management services, including GPS tracking, servicing portals, fuel card management, and vehicle lease / disposal processes

Expertise in fleet compliance, risk reporting, regional repairs, accident claims management, and CAPEX requests

Strong knowledge of property facilities management, including coordinating schedules and managing contracts across commercial and residential properties

Familiarity with residential tenancy obligations, FBT / PAYE / GST processes, and tenancy data management

Proficient project coordination skills, including risk management, change requests, budget monitoring, and stakeholder engagement

Advanced skills in administrative systems, supplier setup, and invoice coding

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, MS Project)

Experience using property and fleet management software, including vehicle onboarding / offboarding, user setup, training, and helpdesk support

Solid understanding of Health & Safety protocols, fleet insurance, NZTA audits, and DOC's compliance standards

Strong attention to detail with the ability to produce accurate reports and maintain up-to-date data for decision-making

Full NZ Driver's Licence

About the team

This role is part of the National Property and Fleet Team under the Asset Management Unit (AMU).

AMU delivers on the Organisation Support's strategy to create a safe, compliant, and financially sustainable asset network that enables DOC Outcomes.

What's in it for you?

DOC places importance on developing a culture where everyone can participate, thrive, and grow.

We're working towards being an organisation that is diverse, equitable and inclusive by default.

Flexible work arrangements will be considered based on your role and in discussion with your leader.

How to apply

Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai.

The salary range is $68,878.00 – $87,265.00, with starting salary based on relevant skills and experience.

Eligibility to work in New Zealand is mandatory.

Due to high volumes, we are not engaging with recruitment agencies for this role.

Applications close at 11 : 59 pm on Friday, 26 September 2025.

If you require accommodations during the recruitment process, please let us know.

Contact

For further enquiries, please contact Jay Eden at

Seniority level : Entry level

Employment type : Full-time

Job function : Management and Manufacturing

Industries : Government Administration

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