Business Support Administrator

Overview

We are looking for a Business Support Administrator to join the Customer and Community Services Unit within the Council's Customer and Community Group.

Reporting to the Business Support Team Lead, the role provides administration support to the Unit which comprises Libraries, Aquatics and Customer Services, with a particular focus on purchasing and facility management.

You will be a professional communicator, a task-oriented person who is highly organised and able to ensure the day-to-day admin and financial processes are delivered to a high standard.

Responsibilities

Provide high quality administration support to the Unit Director and leadership team

Organise meetings, take minutes, and coordinate catering

Maintain filing systems, training records and staff records

Process invoices, purchase orders, and monthly stock take orders

Review and update administration processes

Support and co-ordinate on-site maintenance

Qualifications and Skills

Bring an understanding of and commitment to delivering on the principles of Te Tiriti o Waitangi

Minimum 2 years administration experience, preferably in financial and process monitoring and improvement

Excellent level of accuracy in administration processes, ability to multi-task and stay organised to deliver required workflow

Natural team player, able to influence across teams and demonstrate a high level of confidence and professionalism communicating administration needs

Customer focus

High drive for achievement

High degree of integrity

Salary

Circa $74,000 dependent on skills and experience.

What we offer

Flexible by choice; an award-winning flexible working policy

Opportunities for professional development

Two wellbeing days per year

Free health insurance through Unimed including hospital / surgery cover and discounted membership rates for family

Free annual health checks and flu vaccination

Ability to purchase additional annual leave

Eye testing / glasses cost reimbursement

Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and more

How to apply

View the Position Description

Click apply

Complete your application

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF.

Alternatively, you can use the "Write a message to the Hiring Team" text box.

Application closing date

Applications close on : 03 / 10 / 2025

Care and compliance

Note : We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi / Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email.

Short-listed candidates will be required to complete an interview process, reference checks and a criminal check.

Further background checks may be required where relevant.

We adhere to applicable privacy requirements and provide information for international applicants as applicable.

As a council, we support you throughout the selection process.

If you have any access needs during this process, please let us know in advance so we can assist.

This role is being sourced directly.

If Hamilton City Council requires recruitment agency support, we will use our panel of selected agencies.

Hamilton City Council will not pay commissions or fees for unsolicited contact.

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