Purchasing Clerk / Assistant Manager

Overview

Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies. Hafnia is focused on our people, relationships with customers, and delivering solutions with a strong, commercial mindset while upholding high ethical standards.

Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach supports a reputation as a responsible industry member operating to the highest ethical standards.

Designation

Purchasing Clerk / Assistant Manager

Responsibilities

• Assist Purchasing Manager in liaising for major vendor procurement for both In-House and TECOS Fleets.
• Assist Purchasing Manager in monitoring volume discounts and credit notes where applicable.
• Ensure timely, cost-efficient supply to vessels managed by the company, as well as for designated agreements under Category Management.
• Take cares for all aspects of procurement of spares and stores for designated vessels.
• Constantly look for ways to improve cost effective supply and ensure purchases are following company procedures.
• Monitor the vessel's schedule on daily basis to determine the most cost- effective means of supply, taking urgency and location into account, which includes complete delivery process and follow up of any discrepancies.
• Process invoices promptly, especially those that have early payment discount and suppliers under Vendor Agreements.
• Ensuring consistent and effective operation of the purchasing process across the fleet teams.
• Work with the Fleet Teams to ensure that sufficient quality is purchased and that spares and equipment delivered comply with rules and regulations.
• Ensure consistent and effective operation of the purchasing process across the fleet teams and all purchases are completed in accordance with the prevailing agreements.
• Follow up changes in the supplier market and maintain good contact with domestic and international associates.
• Assist with carrying out supplier audits when required.
• In charge of the designated agreements under category management, including follow up, renewal and / or new negotiation.
• To achieve best practice with respect to preventing bribery and corruption and comply with Anti-Corruption and Anti-Bribery policy.
• Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures.

Qualifications

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