OFFICE COORDINATOR – STYLING / EVENTS INDUSTRY – CASTLE HILL

Located in Castle Hill is an excellent opportunity to secure a temp to perm opportunity quoting and coordinating jobs for a busy styling / events team.

THE ROLE :

Reporting to the Senior Manager some of your key duties will include :

• Answering inbound calls and email enquiries.
• Assisting with job quotes and following up on final approval.
• Coordination of job paperwork and calendar management.
• Working closely with the Stylists allocating stock for various jobs.
• Coordination of logistics for each job ensuring that transport is available and the team know where they are going and what they need for each job.
• Assisting the install team when required in the office and onsite.
• Coordination of returned stock keeping the office and stock area tidy at all times.
• General PA support for the Senior Manager with day-to-day tasks as required.

THE CANDIDATE :

To secure this role the ideal candidate will have :

• Experience within a similar office allrounder role – You will be managing job quotes, calendar bookings, logistics and supporting the Senior Manager with PA tasks and you enjoy being the admin support person for the team.
• Strong admin skills and calendar management – the team have daily styling / event jobs to set up and are out on the road for most of the day. Ensuring that all bookings and logistics are correct is a critical part of the role.
• The kind of personality that is proactive and reactive with an excellent work ethic – you’re not afraid to roll up your sleeves and get out in the warehouse to move stock and work out what’s going where.
• Exposure to Xero for invoicing is ideal but not essential – System training will be provided.
• Excellent communication skills and team spirit – you’re comfortable working with internal and external stakeholders and enjoy diving in to help the team get the job done.

This is an excellent temp to permanent opportunity and is perfectly suited to someone who enjoys working in a mixed role where you may be managing admin, quoting and sorting out stock for jobs one minute then assisting the team loading the truck for a job or attending the job site to help out if it is quiet in the office. This role is perfectly suited to candidates with a great attitude who are physically capable of helping move stock (tables, beds, plants etc) when needed.

You may be in a similar admin / coordination role or studying styling / interior design and looking to get some on the job experience. Or perhaps you have all of the admin skills and the right attitude, and you’ve always had a love for interior design and you’re reading this thinking it’s exactly what you have been looking for.

If this sounds like you, we’d love to hear from you.