Administration Manager (3191)

Overview

Manage the provision of an administration service that will maximise the efficient operation of the Engineering maintenance / train cleaning teams.

Key Accountabilities

Where required, accountable for the rostering and payroll systems across the areas of responsibility, ensuring regular communication with the payroll team to minimise errors.

Accountable for overseeing attendance monitoring and supporting the attendance procedure for engineering management teams when appropriate.

Accountable for the records relating to attendance, fatigue management (Hidden 18), annual leave, disciplinary actions, grievances, and personnel performance improvement are maintained per business procedures and are available to support personnel management.

Maintain the confidentiality and organisation of personal files.

Coordinate the scheduling of medical examinations in collaboration with the People team department and Occupational Health.

Where required, oversee procurement activities to support local requirements, following GTR's procurement procedures, including raising, invoicing, and receipting purchase orders, including billing to third parties.

Order & management of employee uniforms as needed.

Management of depot notice boards.

Cover leave, sickness, and training at other depots to ensure smooth operations within the GTR Engineering directorate.

Completion of other activities, as directed by the Depot Manager / Line Manager, to support the delivery of GTR's objectives.

Knowledge

Must be educated to a minimum of 'A' level standard or hold experience in providing administration support for large teams.

Knowledge of and appropriately trained in the application of business procedures.

Knowledge / awareness of current employment legislation.

Knowledge of payroll system management & rostering.

Skills

Good communication and interpersonal skills

Self-motivated and able to react to various situations without supervision.

Excellent organisational skills.

Excellent IT skills including Microsoft office word, excel and access and competent in the operation of enterprise systems

Experience

Experience working in administration roles in complex environments.

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