Project Administrator

INHIS Time Fire Protection is well-known Auckland based company in the fire protection industry.

We are looking for a fulltime Project Administrator to join our team due to increased workloads across commercial and residential building projects.

Responsibilities

Assist in planning, scheduling, and coordinating project activities.

Prepare, review, and maintain project documentation, including contracts, permits, and progress reports.

Liaise with clients, contractors, suppliers, and internal teams to ensure clear communication.

Track project progress, costs, and timelines to ensure compliance with schedules and budgets.

Manage purchase orders, invoices, and financial documentation related to projects.

Organize project meetings and prepare minutes of meetings.

Maintain safety and compliance records as required by company and regulatory standards.

Support senior management with reports, data collection, and administrative tasks

Provide general administrative support to the project team as required

Key Skills

At least 3 years of relevant work experience, or a diploma in business, or a bachelor's degree in any field

Proficiency in Microsoft Office and project management software (e.g., MS Project, Procore).

Excellent organizational and communication skills.

Strong attention to detail and accuracy.

Ability to manage multiple tasks and priorities under pressure.

Team-oriented with a proactive attitude.

What we are offering :

Great team and culture.

Full time : Max 48 hours - Minimum 30 hours per week

Hourly rate $30 - $35 depending on experiences

Training and professional development opportunities

If this sounds like an opportunity for you, please attach your CV.