Finance Billing Administrator

Job Title

Finance Billing Administrator

Job Description Summary

The Finance Administrator is responsible for providing comprehensive financial and administrative support to ensure accurate and timely processing of supplier invoices, consumables and material costs, and client billing. This role also involves providing invoicing and administration support to achieve financial targets and profitability of the business through efficient and timely billing.

Job Description

JOB PURPOSE

To provide comprehensive financial and administrative support to the Finance and Billing Team, ensuring efficient and accurate billing operations, and contributing to financial analysis and reporting.

Key Responsibilities

• Provide financial and administrative support to the Finance and Billing Team.
• Update supplier invoices in the Accounts Payable system in line with client and business requirements.
• Communicate and coordinate requirements relating to billing activities on work orders in line with client processes and KPIs.
• Receipt quality stories, consumables, and materials onto work orders. Review all labour costs and escalate any exceptions.
• Populate draft invoices in line with key dates.
• Escalate and manage any aged exceptions.
• Prepare credit note requests and adjustments to billing in a timely manner.
• Chase vendors for invoices that are outstanding.
• Ensure client billing is accurate and in-line with relevant mark-up and billing rates.
• Manage WIP to business KPIs.
• Perform other financial and administrative duties as requested by the manager.
• Resolve outstanding queries within set timeframes as per business and client KPIs.
• Ensure accurate and timely JDE input / output.
• Participate in process improvement initiatives to enhance billing accuracy and efficiency.

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