Operations Administrator

Te Pae Tawhiti : A just, inclusive and sustainable world for everyone, now and for future generations.

Operations Administrator Are you an operations administration superstar?

Be part of a small passionate team Support all levels of the organisation, right from the Executive Director through to the wider team Are you ready to make a real impact on the world?

Join us at Oxfam as our Operations Administrator and become part of a power force that challenges global injustices and fights against poverty and inequality.

We're not just an NGO, we've a movement committed to taking on the most pressing threats of our time.

At Oxfam, we tackle the urgent issues of Climate Breakdown and Inequality for Women and Girls.

This is your chance to be part of an international team with a reach that spans the globe.

You'll work alongside like-minded individuals who embody our core values of Maia, Manaaki, and Tika in everything they do.

Job Purpose : The Finance and Operations team provides efficient operational support to the organisation in the areas of finance, human resources, data services, office maintenance, legal, risk and compliance.

We strive to be an approachable, high performance, 'can do' team that provides solutions, advice and systems that enable our people to focus on our organisation's overarching mission.

The role plays a pivotal part in supporting Oxfam Aotearoa's initiatives, making a tangible difference in the lives of those in need and advancing the organisation's mission for a more just and equitable world.

The Operations Administrator supports the Head of Finance and Operations in developing and maintaining the processes and systems that underpin the effective management of Oxfam Aotearoa's finances and operations.

Key responsibilities include coordinating daily office functions, ensuring efficient operational processes, delivering accurate and compliant finance administration, supporting end-to-end recruitment, providing IT support alongside our managed IT provider, and delivering EA support to the Executive Director and Senior Leadership Team.

The role also supports the implementation of People, Culture and Safety systems and contributes to a positive, inclusive workplace culture.

Flexibility to attend the office on a scheduled work-from-home day is required when operational needs arise.

Competencies Knowledge, skills and experience Relevant work experience in an administrative or organisational operations service capacity.

This includes experience of coordinating office-based projects, organisational systems and processes, organisation wide meetings and / or functions.

Relevant qualifications in administration and operations, or appropriate relevant work experience, preferably in an NGO environment.

Experience of servicing or providing administrative support (including high quality minute taking) for a standing committee, governance body, management and / or project team(s).

Experience of the principles of organisational policy development and of writing operational policy documents and reports.

Experience in familiarity with New Zealand financial systems and New Zealand accounts processes, preferably in Xero.

Good understanding of policies pertaining to electronic payments and delegated authorities.

Experience of providing effective and professional support services to a diverse range of stakeholders (internal and external) at different levels of an organisation.

Intermediate knowledge and experience of using Microsoft Office applications particularly Word, Excel, PowerPoint and Outlook.

Knowledge or experience of using contact relational (CRM) databases, preferably Clarety.

Excellent relationship management skills and a competent and professional manner with people (on the phone and in person).

Knowledge and / or experience of Health