Personal Assistant

Mo tenei turanga mahi| About this role

Fixed term opportunity until 30 June 2026, Conservation House, Wellington.

Leverage your administrative & coordination expertise and grow your experience.

Align your passion for conservation with your day-to-day mahi.

Our vision : Nature is thriving in Aotearoa | Te Oranga o te Ao Turoa

The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive.

Ko ta Te Papa Atawhai he tiaki, he whakarauora ano hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata.

Are you a master of diary management, travel coordination, and meeting preparation? Do you thrive in a fast-paced environment where attention to detail and juggling priorities are key? This is your opportunity to align your passion for conservation with your day-to-day mahi.

We're looking for an organised and motivated Personal Assistant to support the Director of Regulatory Systems Performance within the Biodiversity, Heritage and Visitors Group. This is a fulltime, fixed term opportunity until 30 June 2026. The role is based at Conservation House in Wellington, offering the chance to grow your coordination expertise while contributing to meaningful work.

He angitutanga | About the Role

As the Director's right-hand person, you'll provide high-level administrative support with professionalism and discretion. You'll manage a busy diary filled with shifting priorities, coordinate travel, prepare meeting packs, and ensure the Director's time is used effectively. You'll also play a key role in briefing paper preparation, including Ministerial and internal documents, and be confident chasing up stakeholders and clocking time for reviews.

Your responsibilities will include :

Diary and email management, travel arrangements, and meeting coordination.

Preparing and quality-assuring complex correspondence including Parliamentary briefs, Ministerial reports, and OIA responses.

Building strong relationships across the leadership team and support staff.

Managing sensitive information with discretion and professionalism.

Anticipating change and understanding what's important to keep things moving smoothly.

Nga pukenga me nga wheako | Skills and Experience

To succeed in this role, you'll bring :

Proven experience in executive support or a similar administrative role.

Strong coordination skills and the ability to juggle multiple tasks and shifting priorities.

Excellent relationship management and communication skills.

A proactive approach to managing workflows and anticipating needs.

Intermediate to advanced MS Office skills (Word, Excel, PowerPoint, Outlook).

An understanding of-or willingness to learn-the workings of central Government.

Confidence in managing meeting logistics, taking minutes, and tracking actions.

Click here for the job description.

This is a fantastic opportunity to grow your career while supporting conservation outcomes. If you're ready to bring your organisational skills and passion to a team that values your contribution, we'd love to hear from you.

Tonoa inaianei | Apply now

Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai.

If you require any accommodations or adjustments during the recruitment process, please let us know.

The salary range for this position is$68,878 to $87,265with the starting salary of the successful applicant based on their relevant skills and experience.

Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.

Due to high volumes, we are not engaging with recruitment agencies for this role.

Ra whakakapi | Applications closeat 11 : 59 pm on Monday 22 September 2025.

Me he patai ano, whakapa mai | For further enquiries, please contact

Fixed term opportunity until 30 June 2026, Conservation House, Wellington.

Leverage your administrative & coordination expertise and grow your experience.

Align your passion for conservation with your day-to-day mahi.

Our vision : Nature is thriving in Aotearoa | Te Oranga o te Ao Turoa

The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive.

Ko ta Te Papa Atawhai he tiaki, he whakarauora ano hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata.

Are you a master of diary management, travel coordination, and meeting preparation? Do you thrive in a fast-paced environment where attention to detail and juggling priorities are key? This is your opportunity to align your passion for conservation with your day-to-day mahi.

We're looking for an organised and motivated Personal Assistant to support the Director of Regulatory Systems Performance within the Biodiversity, Heritage and Visitors Group.

This is a fulltime, fixed term opportunity until 30 June 2026. The role is based at Conservation House in Wellington, offering the chance to grow your coordination expertise while contributing to meaningful work.

He angitutanga | About the Role

As the Director's right-hand person, you'll provide high-level administrative support with professionalism and discretion. You'll manage a busy diary filled with shifting priorities, coordinate travel, prepare meeting packs, and ensure the Director's time is used effectively. You'll also play a key role in briefing paper preparation, including Ministerial and internal documents, and be confident chasing up stakeholders and clocking time for reviews.

Your responsibilities will include :

Diary and email management, travel arrangements, and meeting coordination.

Preparing and quality-assuring complex correspondence including Parliamentary briefs, Ministerial reports, and OIA responses.

Building strong relationships across the leadership team and support staff.

Managing sensitive information with discretion and professionalism.

Anticipating change and understanding what's important to keep things moving smoothly.

Nga pukenga me nga wheako | Skills and Experience

To succeed in this role, you'll bring :

Proven experience in executive support or a similar administrative role.

Strong coordination skills and the ability to juggle multiple tasks and shifting priorities.

Excellent relationship management and communication skills.

A proactive approach to managing workflows and anticipating needs.

Intermediate to advanced MS Office skills (Word, Excel, PowerPoint, Outlook).

An understanding of-or willingness to learn-the workings of central Government.

Confidence in managing meeting logistics, taking minutes, and tracking actions.

Click here for the job description.

This is a fantastic opportunity to grow your career while supporting conservation outcomes. If you're ready to bring your organisational skills and passion to a team that values your contribution, we'd love to hear from you.

Tonoa inaianei | Apply now

Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai.

If you require any accommodations or adjustments during the recruitment process, please let us know.

The salary range for this position is$68,878 to $87,265with the starting salary of the successful applicant based on their relevant skills and experience.

Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.

Due to high volumes, we are not engaging with recruitment agencies for this role.

Ra whakakapi | Applications closeat 11 : 59 pm on Monday 22 September 2025.

Me he patai ano, whakapa mai | For further enquiries, please contact