Payroll Officer

Payroll OfficerAiredale Property Trust (APT) is a property investment, management and development trust affiliated with the Methodist Church (MMN) of New Zealand.

Together, the Three Trusts (MMN, APT and Lifewise) hold and manage directly a portfolio of social housing, retirement villages, retail and residential properties.

The payroll function is part of the Finance team who provide a shared service across The Three Trusts.Purpose of PositionThe Payroll Officer plays a pivotal role in supporting the Group Payroll Manager to ensure the delivery of accurate, timely, and compliant payroll services across The Three Trusts.

As second-in-command (2IC), you will oversee day-to-day payroll operations, maintain adherence to relevant legislation, and act as the primary escalation point in the Payroll Manager's absence.

This role involves providing responsive and effective payroll support to the employees of The Three Trusts, as well as the Individualised Funding Health & Disability team, clients and employeesThree Trust ValuesCompassion ArohanuiCourage MaiaRespect WhakauteIntegrity Ngakau PonoWho You Report ToGroup Payroll ManagerWho Reports To MeN / AKey Working RelationshipsInternal : Payroll teamShared Services (IT, Finance, HR)All staff across The Three TrustLifewise Health & Disability teamExternal : Payroll system providers and consultantsIndividualised Funding clients and employeesLevel of DelegationAs stated in The Three Trusts Policy on Delegated AuthoritiesWhat You're Responsible ForPayroll ProcessingProcess fortnightly payroll for The Three Trust employees and Individualised funding employees in accordance with company policies and statutoryAs the second-in-command (2IC), you will be overseeing day-to-day payroll operations, ensuring compliance with relevant legislation, and stepping in to lead the team in the Payroll Manager's absenceAct as a point of escalation for payroll queries and resolve complexMaintain and update payroll records, including new hires, terminations, and changes in the payrollSubmit Payday filing, PAYE payments andPreparing Month-end reports – FTE, leave liability reports, etcEnsure all IRD and all other government related compliance are completed within the required timeframes andOrganises the allocation of time in a safe and sustainable manner to meet immediate payrollQualityMaintaining data integrity through regular audits and accurate record-Ensure compliance of all payroll transactions with legislation and policiesAssisting with AuditEnsure privacy and security of confidential, personal and payroll information at allTeam workDevelop and maintain positive working relationships with key internal and external contacts and function as an effective teamTrain and mentor junior payrollProvide support to wider Finance and HRCommunicationDemonstrates behaviour and communication style that reflects commitment and knowledge of The Three Trusts' mission, values andEstablishes strong internal networks and maintains effective communication across all businessKeeps The Three Trust informed of any payroll issues that could have a cost or unconstructiveManages and promotes the use of products and resources in a cost-effectiveHealth and SafetyReport all incidents, accidents and near misses that occur during workActively participate in any health and safety initiatives and contribute to improving health and safety practicesUse any provided Personal Protective Equipment as requiredTake reasonable care for your own health and safetyTake reasonable care that your acts or omissions do not adversely affect the health and safety of other personsCultural CompetenceUnderstand the position of Maori as the tangata whenua.

Commitment to the principles of the Treaty of Waitangi and an openness to understanding the application of the articles of Te Tiriti in the context of The Lifewise Trust.NoteThe above performance standards are provided as a guide only.

Performance measures will be discussed between the team member and manager as part of the performance planning and review process.Essential Qualifications & Experience4 to 5 years' experience as a Payroll Officer or in a similar role4 to 5 years' experience using PayglobalProject experience such as, implementation of Time & Attendance system or configuration of new payroll setup inStrong understanding of NZ payroll legislationDesirableExperience with Collective Agreements and answering UnionEssential Skills & AbilitiesIntermediate to advanced Excel skillsA keen eye to detail, excellent time-management and organizational skillsAbility to handle sensitive information with confidentialityStrong communication, interpersonal and problem-solving skillsAbility to work both independently and collaboratively, building positive relationships across all

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