Executive Assistant - Cfo & Gm Corporate Shared Services

Executive Assistant - CFO & GM Corporate Shared Services

Date : 25 Sept 2025

Location : Wellington, NZ, 6011

Discover a career with purpose at MBIE

Confident.

Agile.

Proactive.

Ready to make things happen?

Permanent, full-time position based in our central Wellington offices

Salary $72,869 - $81,848 + Kiwisaver + Employee Wellness Benefits

We're looking for a dynamic and adaptable Executive Assistant to support two senior leaders at MBIE — our Chief Financial Officer and General Manager Corporate Shared Services.

This is a unique opportunity to work at the heart of MBIE's corporate functions, providing high-level support in a fast-paced, complex environment.

Whether you're an experienced PA / EA or an up-and-coming professional ready to take the next step, we're looking for someone who's proactive, thinks ahead, and thrives on keeping things running smoothly.

In this role, you will :

Manage diaries, schedules, and priorities across two senior leaders

Coordinate meetings and communications with discretion and professionalism

Anticipate needs and take initiative to solve problems before they arise

Build strong relationships across MBIE and with external stakeholders

You'll be trusted to handle confidential matters, juggle competing priorities, and bring a calm, solutions-focused approach to your work.

Nga pukenga me nga wheako e hiahiatia ana - Skills and Experience Required

We're seeking someone who :

Is confident, agile, and highly organised.

Has strong judgement and a proactive mindset.

Communicates clearly and builds effective relationships.

Can manage multiple priorities and adapt quickly to change.

Brings experience in executive support or is ready to grow into the role.

Advanced Microsoft Office skills and a strong sense of initiative are essential.

You don't need 20+ years of experience — we're open to someone who's eager to learn and ready to get stuck in.

Must have the legal right to live and work in New Zealand.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Maia– Bold and brave

Pae Kahurangi – Build our Future

Our aspirations are echoed in our Maori identity – Hikina Whakatutuki – which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Maori and the Crown and is committed to giving effect to TeTiritio Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups / organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand.

We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.

This role is open until filled.

Applications are being reviewed as they're received, this means you may be invited to interview before the role closes.

If you're interested, please don't hesitate to apply!

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