Event Coordinator

ACET is a non‑profit community organisation. We have events all around the year and we are looking for an event coordinator.

ACET is a non‑profit community organisation whose mission is to foster a sense of belonging among Asian migrants, support recent migrants to make New Zealand their home, and engage actively in the broader local community.

The Event Coordinator will lead the planning, organisation, and delivery of community and cultural events for ACET and its partner organisations. The role involves managing event logistics, stakeholder engagement, volunteer coordination, budgeting, and promoting.

The ideal candidate will ensure events run smoothly, deliver positive community impact, and reflect ACET’s values of inclusiveness, cultural sensitivity, and community connection.

Key Responsibilities :

Plan and coordinate a calendar of events (e.g. cultural festivals, community workshops, youth events, holiday programmes) from conception through to completion

Prepare detailed project plans, timelines, and budgets; ensure events stay within scope and costs

Liaise and negotiate with venues, vendors, contractors, performers, suppliers, and partners

Coordinate staff, volunteers, and external contractors; prepare rosters, train volunteers, and oversee on‑site roles

Manage event logistics : sound, lighting, seating, catering, permits, safety requirements, equipment hire

Assist with promotion plans (social media, flyers, local media, community networks)

Oversee registrations, ticketing, and attendee management

Track and report on event performance

Ensure all health & safety, risk management, and compliance obligations are met

• Support ACET’s mission of cultural inclusion, community engagement, and migrant integration

Requirements :

Tertiary qualification in event management, communications, music, or dancing

At least 2 years’ experience in planning and managing events (ideally in community, cultural or non‑profit sector)

Strong project management skills : able to manage multiple concurrent events

Excellent communication, negotiation, stakeholder engagement, and interpersonal skills

Strong organisational skills, attention to detail, ability to problem solve under pressure

Cultural sensitivity, especially in working with multiethnic and migrant communities

How to Apply :

If you are a dedicated dance professional with a love for teaching, we would love to hear from you! Please send your CV and a brief cover letter outlining your relevant experience to us.