Faculty Administrator - 12 month fixed term

Faculty Administrator - 12 month fixed term

Join to apply for the Faculty Administrator - 12 month fixed term role at University of Auckland .

Company Description

Ko te whare Pūtaiao / The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia. It undertakes world‑class research across the physical, biological, and computational sciences. More than 8,000 students study in our 10 schools and departments, learning from internationally renowned lecturers. As a faculty we strive to reflect the demographics of our student base and Aotearoa New Zealand at large.

We support the development of the following networks and programmes : Rainbow, Women in Science, Parenting support, Waipapa Marae and the flagship Tuākana Māori and Pacific support programme.

Job Description

To support the embedding of a new administration team, the Faculty Administrator will provide administrative and secretarial support to several Associate Deans and numerous Faculty Committees, ensuring that meetings are well‑organised, documented, and followed up on effectively. This is an exciting opportunity for an experienced administrator who is proactive and takes pride in delivering work that keeps operations running smoothly.

Key Responsibilities

• Act as Committee Secretary for faculty committees, including preparation of agendas, minutes, and follow‑up actions.
• Provide high‑quality administrative and secretarial support to Faculty leadership.
• Coordinate meetings, workshops, and seminars – including logistics, catering, and virtual participation setup.
• Be available on campus to support committees, meetings, and Associate Deans with meeting arrangements, including room and technology set‑up.
• Format accurate and well‑presented documents, reports, and presentations.
• Contribute to the embedding of the new administrative team structure and focus on continuous improvement initiatives that enhance service delivery and efficiency.

The role is a full‑time, 12‑month fixed‑term position (37.5 hours per week). The remuneration is $55,300–$69,600 per annum, depending on skills and experience.

About You

You’re a confident communicator and natural organiser who takes ownership of your work and enjoys supporting others to deliver high‑quality outcomes.

What We Offer

How to Apply

Applications must be submitted online by the closing date of 4th December 2025 to be considered. We may close this advert early if we have a large number of applications. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above.

For a confidential conversation, please contact Andrew Colgan (Facilities & Services Manager) at Please note we are happy to answer your questions, but we do not accept applications by email.

Equity Statement

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu, people with disabilities, parenting support, flexible work and other personal circumstances visit .

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