Executive Assistant

About this role

We are looking for two Executive Assistants, each supporting two General Managers in our Curriculum team.

Reporting to the two General Managers, this role will suit someone who is motivated by ownership and is accountable across a range of key functions and processes.

As an experienced EA, you will take full control of busy diaries, schedule all meetings and ensure both GMs are in the right place at the right time with everything needed to achieve results.

The ideal candidates will be passionate about making a difference, be flexible to adapt to changing work volumes, and communicate effectively and clearly with stakeholders to understand what they need.

Key to your success will be your ability to maintain oversight of all internal and external updates by managing emails, creating business correspondence and minutes, undertaking governance and secretariat support, and ensuring things flow seamlessly.

This role will require you to anticipate needs and be flexible to change your day at a moment's notice as you respond to a range of events both big and small.

Your confidence with the MS Office suite and excellent technical aptitude will also help you in this role.

Salary range

$74,815 – $90,347 per annum + 3% KiwiSaver.

The successful candidate will be appointed at a salary which reflects individual skills and experience.

About you

The successful applicant will be confident in their approach and not afraid to make decisions in their manager's absence.

They will use good foresight and discretion and support a range of duties and decisions.

A high level of planning, organisation and attention to detail is a must.

Commitment to customer service and maximising performance is vital for this position.

Highly developed verbal and written communication.

Exceptional level of planning and organisation skills with strong attention to detail.

Ability to competently juggle multiple tasks and manage competing priorities within tight time constraints.

Collaborative relationship building skills with exemplary customer service skills when dealing with stakeholders.

High levels of initiative and a proactive working style, with an eye on continuous improvement.

Composure and resilience combined with a flexible can-do attitude.

Sharp eye for detail and a high level of accuracy.

Willingness to adhere to the Public Service Standards of Integrity and Conduct.

This role will suit a highly energetic, sharp-thinking and naturally skilled Executive Assistant who knows how to add value from day one.

Working within a fast-paced environment, experience supporting Tier 3 Senior Managers and the ability to be the 'pivot support' for the wider team will be a bonus.

About our group and team

The purpose of Te Poutahu is to lead the national curricula for Aotearoa New Zealand and associated systems and processes of assessment and aromatawai.

We design, develop and provide curriculum services for teachers, kaiako, leaders, akonga, their whanau and communities that reflect their identities, languages and cultures.

We bring together curriculum, teaching expertise and evidence for the development, support and review of inclusive curricula, assessment and NCEA.

Our strengths are across te reo Maori, matauranga Maori, disability, inclusive learning support and culturally relevant content so that Te Mahau supports learning that is inclusive for all akonga.

Are you ready to make a difference?

If this opportunity interests you, please submit your cover letter and resume using the 'apply' button.

In your cover letter we'd like to know about you, your values, or anything else you'd like to share.

We're keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Senior Advisor, Business Support, Heena Ravji at

Application deadline

Applications close Midnight – Sunday 30 November

EEO statement

We want our people to feel valued for their unique qualities and have a sense of belonging.

If you require assistance or adjustments to fully participate in the recruitment process, please let us know.

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