Event Coordinator

Our purpose

ecoPortal health and safety engagement software helps organisations amplify workplace safety. We give leaders the data they need to create awe-inspiring safety cultures that ignite their team’s potential.

Engaged teams are the beating heart of industry-leading, odds-defying workplaces, and we’re committed to helping clients achieve that.

Our mission is simple : create engaged cultures and healthier environments for all.

Who we are

We’re a real Kiwi tech success story, built from the ground up with a vision of transforming the health and safety industry as we know it.

Through our years, we’re anchored by our commitment to championing people. That commitment begins from the ground up—with our own team.

Our team culture is an organic creation built by our people, for our people. Differences are celebrated here, and we firmly believe that our diverse lived experiences work together to make us stronger as a whole.

The Opportunity

The Events Coordinator provides hands-on support in the planning and delivery of ecoPortal’s sponsored and community events. Working closely with the Events Operations Specialist, Events Manager, and the wider Marketing team, this role helps ensure events are well-organised, engaging, and run smoothly from start to finish.

By assisting with logistics, vendor coordination, communications, and on-the-day event support, the Events Coordinator plays an important role in strengthening ecoPortal’s brand presence and community engagement.

Key responsibilities

• Support the planning and coordination of sponsored events, including trade shows, conferences, customer forums, dinners and networking sessions.
• Assist with event logistics such as vendor liaison, swag and prizes, activations, travel bookings, and equipment coordination.
• Help prepare pre-event briefings, run sheets, and checklists to ensure all details are covered.
• Work with the Events Manager and Events Operations Specialist to research and maintain a calendar of relevant industry events in target regions.
• Provide on-the-day support with setup, engagement, trouble shooting and pack-down.
• Assist with post-event tasks including collecting feedback and surveys, attendee data, and supporting the creation of event debriefs.
• Collaborate with the Sales team on event follow up and attendee communications.
• Coordinate with the content and creative team to ensure branding, signage, and collateral are delivered on time.
• Help track key event details and deliverables such as attendance, engagement, and lead capture.
• Contribute to building strong relationships with wider ecoPortal team stakeholders, customers, partners, and event stakeholders by providing professional and friendly support.

Ideal Qualifications & Experience

Perks & Benefits :

We hope that you're excited by the possibilities that come with working at ecoPortal! In addition to our welcoming and diverse culture, we also offer these fun perks and benefits.

37-hour working week & flexible working : We prioritise work-life balance by offering a 37-hour workweek and flexible working arrangements.

Hybrid working : Enjoy the convenience of working from home two days a week, allowing you to maintain a healthy balance between work and home life.

Health insurance : We offer health insurance for all of our team members. Plus 25% discount to include cover for children and partners.

Phone plan : We pay for your monthly plan, texts, calls and unlimited data.

️ Wellbeing : Access to mental health sessions through Southern Cross

' Growth mindset' : a budget for learning and development courses.

️ Vacation : 5 weeks annual leave + birthday leave.

Parental leave : an extra week of paid parental leave following a child's birth or adoption.

Community : a paid volunteer day to engage in volunteer work and community service.

Coffee machine, nutribullet for smoothies, weekly fruit, breakfast items and Karma Cola beverages available for all ecoPortalers to enjoy.

We have fun : quarterly massages, team lunches, monthly social drinks, a retreat space to relax and unwind, in-house events and activities including a pool table competition.

So, what now?

It’s time to introduce yourself!

We want to hear from you. Please upload your resume, cover letter, and any other information, documents (including your transcript) and links that will help you stand out.

This role will start in early January 2026 and is based in Auckland, NZ. Some travel is required.

Find out more about us at ecoportal.com. ecoPortal is an equal opportunity employer.

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