Personal Assistant

Pal and Jaitra Developments Limited is seeking a dedicated Personal Assistant who can efficiently oversee the administrative functions of the company and assist the Director.

Key Responsibilities -

• Work closely with the Director to ensure smooth daily operations, providing administrative support, coordinating tasks, and facilitating effective team communication.
• Assist in preparing reports, briefing notes, and service improvement recommendations to support decision-making and operational efficiency.
• Maintain and organize confidential company files, both physical and digital, ensuring contracts, client agreements, and employee records are secure and easily accessible.
• Attend meetings with internal staff, clients, and suppliers, taking minutes, summarizing key action points, and following up on tasks as required.
• Schedule appointments, meetings, and site visits for the Director, staff, clients, and suppliers, ensuring optimal time management.
• Manage incoming and outgoing communications, including emails, calls, and correspondence, ensuring all documents are accurately stored and tracked.
• Screen phone calls, handle client and supplier inquiries professionally, and escalate issues to the Director when necessary.
• Draft professional emails, letters, and documents, ensuring timely and accurate communication.
• Supervise and coordinate junior staff or interns, ensuring they support office operations efficiently.
• Serve as the primary point of contact for clients and suppliers, maintaining strong professional relationships and ensuring prompt resolution of queries.
• Support the Director with personal tasks or errands as required, ensuring discretion and professionalism at all times.

Skills & Experience Required

At least a Diploma Level-4 in any field OR AT least 2 years of work experience

Either Work Experience or Qualification is required.

Minimum & Maximum Working Hours

Permanent and Full-time work

Minimum hours per week : 30

Maximum hours per week : 40

Additional Requirements

Must have a full and clean driver's licence.

Must pass a clean character check.

Must undergo drug and alcohol testing.

Availability on weekends and Public holidays