HR Coordinator

Position Description

He kōrero mō mātou | About us

KiwiRail is a vital part of New Zealand’s transport network, connecting communities, businesses, and industries across the country. For over 150 years, we’ve kept New Zealand moving by delivering sustainable and efficient rail and ferry services. Our people are at the heart of everything we do, and we are committed to fostering a safe, inclusive, and dynamic workplace.

He whakamārama mō te tūranga mahi | About the role

As an askHR Coordinator, you will be the first point of contact for HR queries, ensuring smooth and efficient service delivery. Your role works in a close‑knit team and is crucial in supporting our people by providing accurate information, coordinating HR processes, and maintaining key administrative functions. You’ll work closely with managers, People Partners, Payroll, and Recruitment teams to enhance the overall employee experience.

Key responsibilities include :

• Responding to and triaging HR queries.
• Preparing employment contracts and variations.
• Managing HR administrative processes, including milestone awards and system admin.
• Maintaining accurate HR records and data reporting.
• Supporting HR projects and initiatives to continuously improve how we do things.

Ngā pukenga e rapu nei mātou | What you will bring

We’re looking for a well‑organised and proactive professional who thrives in a fast‑paced environment. This is a great opportunity for someone to hit the ground running in their HR career.

To be successful, you’ll need :

• Strong administration and coordination experience (2+ years preferred).
• Excellent communication and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Outstanding attention to detail.
• Sound knowledge of Microsoft Office (Word, Excel, Outlook).
• A collaborative approach to problem‑solving.
• HR experience or a relevant qualification (preferred but not essential).

Nōu te rourou | What’s in it for you?

At KiwiRail, we offer more than just a job – we provide opportunities to grow, contribute, and be part of a team making a real impact.

• Competitive salary plus 4% employer KiwiSaver contribution
• 5 weeks annual leave
• Flexible working
• Discounted staff travel
• Staff discount southern cross medical insurance
• A wide range of discounts at retail partners
• Access to join NZ Rail Staff Welfare Trust where you will enjoy a range of benefits including access to holiday homes across New Zealand, as well as support for optometry, physiotherapy, GP services, and prescription costs.
• Professional development opportunities to help you grow and succeed
• Be part of a diverse and inclusive workplace dedicated to innovation, sustainability and community impact

Kua rite, kia rite | Ready to Make a Difference?

If you’re ready to bring your skills and passion to a dynamic HR team, we’d love to hear from you. Apply today and help keep KiwiRail’s people connected and supported!

Applications close Wednesday 26th of November 2025, unless filled prior

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