Administration Officer | Kaihāpai | Clendon | January 2026 Start!

What you’ll be doing | He aha tāu e mahi ana

This busy and varied role will see you managing the oversight of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing, and building repairs, taking responsibility for meeting bookings and minutes taking.

You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and safety standards is a big focus of the role.

This will include fleet management (car repairs and WOF) and pick up of catering and transportation.

What you’ll need to succeed | Ko ngā mea ka hiahiatia e koe kia angitū

We’re looking for a proactive, flexible, and positive team player who can juggle multiple tasks while keeping a sense of humour. You’ll bring :

• Strong administrative skills – Experience supporting a team in an administrative capacity.
• Tech‑savviness – Intermediate to advanced skills in Microsoft Office (Word, Outlook, PowerPoint, and Excel).
• Quick learning ability – Confidence in learning new systems and software efficiently.
• Attention to detail – Accuracy and discretion in handling sensitive information.
• Communication skills – Excellent verbal and written communication abilities.
• Adaptability – The ability to stay calm and organised in a fast‑paced environment.
• A valid Restricted NZ Driver Licence – With the ability to drive Ministry vehicles as needed.

Salary | Utu-ā-tau

$61,466.00 - $73,903.00 (starting salary depends on relevant skills, experience, and knowledge).

How to apply | Me pēhea te tuku tono

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.

In your cover letter please respond to two questions below. Keep each response within the 1500-character limit. We’re keen to hear real-life examples from your mahi that highlight your skills, problem-solving, and relationship-building. Focus on genuine situations that showcase how you work.

1. Interest in This Role

Please tell us why you are interested in this opportunity and how it aligns with your development goals or current mahi?

2. Tell Us About You

Tell us about a time you went the extra mile in your administration role to support someone or keep things running smoothly.

Note : Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

All applications must be made online. If this is not possible or if you have any queries, please contact Shelvin Prasad, Manager Client Service Delivery on

Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

Joining us

Joining MSD means being part of a whēnau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapţi, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

#J-18808-Ljbffr