Kaitaunaki Mairanga

About the role

Nga Kura a Iwi o Aotearoa Incorporated (NKAI) is a constituted body that represents and supports tribal schools that affiliate to our organisation voluntarily.

We are focused on our uri (learners) achieving Mana Motuhake as expressed in our vision, Te Tihi o Angitu.

We are seeking a highly organised, reliable, and innovative individual to support Te Whare Mairanga (our newly-established Private Training Establishment) as Kaitaunaki Mairanga.

This is a pivotal role that contributes to the effective delivery of our unique programmes and uri success.

Additionally, you will provide administrative assistance to the Pou Kokiri (Chief Executive Officer) and Nga Ringa Raupa (Governance Group).

Your ability to juggle multiple tasks, uphold high professional standards, and support others across a kaupapa Maori space is crucial.

You will collaborate closely with Ringa Wera (staff) to deliver comprehensive administrative support and assist in managing the systems and communications that support uri and our wider NKAI community.

This is an exciting opportunity to help shape an emerging whare as it grows to serve our uri, kura, whanau, iwi and communities.

Responsibilities

Provide high-quality administration, planning, and reporting support.

Organise and coordinate hui and wananga logistics, travel, catering, and relevant communication.

Utilise a variety of digital tools and platforms.

Navigate and maintain student management systems.

Create processes and accompanying documents (procedures, templates).

Provide assistance in communications and record-keeping to support uri and NKAI.

Support te reo Maori usage in meetings and reports where relevant.

ESSENTIAL SKILLS

Strong Organisational and Time Management Skills : Ability to prioritise tasks effectively, manage multiple responsibilities, and ensure timely completion of projects and administrative duties.

Exceptional Communication Skills : Strong written and verbal communication skills, with the ability to prepare detailed reports, concise meeting minutes, and professional correspondence.

Proficiency in Digital Tools : Expertise in using digital platforms and software for administrative tasks, document management, and virtual collaboration, ensuring efficient and effective use of technology.

Attention to Detail and Accuracy : Meticulous attention to detail in all tasks, ensuring accuracy in documentation, financial processes, and event logistics.

Confidentiality and Discretion : Ability to handle sensitive and confidential information with utmost discretion, maintaining the trust and integrity of the organization.

Problem-Solving and Adaptability : Strong problem-solving skills and the ability to adapt to changing priorities and dynamic environments, ensuring smooth operations and effective responses to challenges.

Collaborative Team Player : Ability to work effectively within a team, fostering a supportive and cooperative work environment, and contributing to collective goals and objectives.

Desirable qualities

An understanding of tertiary administration systems and NZQA compliance requirements.

Innovative Mindset : Openness to new ideas and approaches, contributing to the continuous improvement of administrative processes and organizational efficiency.

Leadership Potential : Ability to take initiative and lead projects or tasks independently, demonstrating potential for future leadership roles within the organization.

Empathy and Compassion : A compassionate approach to working with colleagues and stakeholders, fostering a positive and supportive work environment.

Resilience and Perseverance : Ability to remain calm and focused under pressure, handling challenging situations with resilience and determination.

Attention to Professional Development : A commitment to personal and professional growth, actively seeking opportunities to enhance skills and knowledge relevant to the role.

Strategic Thinking : Ability to think strategically and align administrative support with the broader organizational goals and initiatives.

Exceptional Interpersonal Skills : Strong ability to build and maintain positive relationships with internal and external stakeholders, promoting effective collaboration.

Advanced Technological Proficiency : High level of proficiency with digital tools and platforms, enhancing efficiency and productivity in administrative tasks.

Commitment to Excellence : A dedication to achieving high standards in all tasks and responsibilities, ensuring the delivery of quality outcomes for the organization.

Note : You can download the Job Description and Information Sheet for this role at .

Applications close 5 PM on Friday, 16 October 2025.

Late applications will not be considered.

Due to high interest, only shortlisted applicants will be notified.

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