Communications Administration & Receptionist

About the role :

As our Communications Administrator & Receptionist, you'll play a key role in keeping our people connected and informed, supporting internal events and day-to-day communications to ensure a smooth experience for our teams and visitors.

You'll also provide support at reception, creating a welcoming environment for guests and helping with mail, print centre tasks, and general admin support as needed.

This is an 8 month fixed – term role covering Parental Leave.

Key responsibilities include :

Coordinate and send internal communications using tools like Teams, Canva, Mailchimp, and Outlook

Oversee the team calendar to ensure timely and consistent messaging

Support teams and stakeholders with communication requests, ensuring clarity and alignment

Monitor shared inboxes for communications and events, triaging and directing requests to the right people

About you :

You may be a recent graduate, looking to build on previous office or admin-based roles or looking to develop your career in a large organisation.

You'll be a confident communicator who enjoys connecting people and keeping things running smoothly behind the scenes.

You're organised, adaptable, and comfortable working with a range of stakeholders.

Ideally, you'll also bring :

Strong written and verbal communication skills, with a focus on clear and engaging messaging

Comfortable working with Microsoft 365 tools like Outlook, Teams, SharePoint, Word and Excel with the ability to keep communications flowing, calendars organised, and collaboration easy

Great organisational skills and the ability to manage competing priorities

A friendly, approachable nature and a genuine interest in creating great experiences for colleagues and visitors

A willingness to learn and pitch in wherever needed to support the team

Don't Meet Every Requirement?

We encourage you to apply anyway.

We are looking for individuals with diverse experiences and are keen to hear from those who believe they have the drive and potential to succeed in this role.

How to apply :

Ready to take on the challenge?

We'd love to hear from you – apply now.

If you have any questions, please reach out to our recruitment team at

Why join us?

Our approach to flexible working is based on trusting and empowering our people to manage their time and deliver results while balancing the needs of their personal lives.

We're committed to equitable outcomes, and we offer additional paid parental leave, free period products and financial health checks to name a few.

We offer continuous learning and professional growth, as well as access to our extensive online training library and endless opportunities.

We're proud of our supportive team environment, and our positive and friendly culture that's made fun by Furry Friend Fridays and monthly social events!

Our Papanui based office has free carparking, an in-house café.

Foodstuffs South Island is a Pride Pledge organisation, and we are committed to an inclusive workplace where everyone thrives, every day and we celebrate our diversity as strength.

About us :

We're a team of 14,000 who make sure South Islanders have access to the groceries and essentials they need.

Proudly 100% Kiwi-owned and operated, our co-operative has more than 180 PAK'nSAVE, New World, Four Square and On the Spot stores feeding the South Island.

We value being at the heart of our communities, like we've always been, to make the South Island a better place – for today and for many generations to come.

From sunny Golden Bay all the way to Stewart Island, there's a Foodstuffs store serving you and your whanau.

Our success is down to our people who bring their skills, experience, passion, and expertise to make Foodies an amazing and rewarding place to work.

Our co-op has a wide variety of roles to offer, and endless opportunities for development.

Our values :

At Foodies, together we drive success to be our best and care for our whanau.

We recognise that it takes a collective effort to achieve success, and we thrive on fostering a culture of collaboration to drive innovation and embracing challenges as a united team.

We are committed to supporting our people, and to positively impact the lives of South Islanders every day.

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