Facilities Administrator

1 month ago Be among the first 25 applicantsJob ID228083Posted11-Jul-2025Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Facilities ManagementLocation(s)Auckland - Auckland - New Zealand, Wellington - Wellington - New ZealandGWS account - a multinational bank and financial services clientFull time Facilities Administrator role within corporate environmentPosition open to either Auckland CBD | Tamaki Makaurau / Wellington CBD | Te Whanganui-a-TaraAbout CBRECBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies.

Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.About The RoleThe primary role of the Facilities Administrator is to support the Facilities Management team in providing administrative support in the use of CBRE H&S, FM processes, software and online platforms within the client's working environment.Here's a Snapshot Of Your DaySupporting CBRE & client's vendors in visitor management systems, FM processes and compliance across a national portfolio of properties, keeping systems, data and documentation up to dateEnsuring all reactive maintenance Work Orders are attended to, closed and invoiced in a timely mannerAuditing vendors and contractors against HSE requirements including Job Safety Assessments / Safe Work Method Statements and Permit to Work requirements.Supporting the CBRE H&S Permit to work Process and ensuring vendors meet the requirementsSupporting the Facilities Management team in ensuring the planned maintenance schedules are accurate and maintained up to dateWorking with the CBRE vendors to ensure the work orders issued to vendors match the schedules.

Identifying gaps and closing themProvides support to the FM Team in managing and administering site inspections.Works with the wider CBRE overseas support teams and CBRE building management to enhance and simplify processes and achieve positive outcomesEnsuring compliance tasks are completed on time by vendors for building compliance and ensuring the quality of all related compliance data (e.g fire equipment)Ensuring invoices submitted by vendors for work are accurate and meet the CBRE / client's requirements for paymentUnderstand and support financial processes within client's systems where requiredSupporting the CBRE monthly reporting processes and meetings with clientsSupporting other CBRE objectives or initiatives as requiredRequired Knowledge & SkillsExcellent customer service ethosExcellent written and oral communication skillsAbility to work with initiative and enthusiasm – autonomously or in a teamGood interpersonal skills and professional attitudeAttention to detail and ability to remain task focusedFlexible approach to work with the ability to adapt to a changing environment, deal with uncertainty, solve problems, and adjust to changesLogical and analytical thought processes and good problem-solving skills.Minimum intermediate knowledge in core Microsoft packages – Word, Excel, PowerPoint and OutlookWorking knowledge of the 2015 H&S ActGood analytical skillsExperience / QualificationsPrevious experience of Facilities management systems, asset management systems and processes is preferred but not essential.Previous experience of managing H&S processes and knowledge in the practical application of H&S or contractor management is preferredPrevious exposure in providing premium client service would be an advantage.Ability to resolve issues quickly and autonomouslyDemonstrates organizational abilities by effectively handling multiple tasks, meeting deadlines, and setting prioritiesAbility to work with minimal supervisionAbility to communicate at all levels and build effective and professional relationshipsWhat's in it for you?

Working alongside an experienced and established team / leader.Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future.We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients.If this sounds like a good fit, we'd love to hear from you!

Please submit your up to date resume for consideration, and note that in the event of high volumes of applications only suitable candidates will be contacted directly.At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you.

We are strengthening our inclusive culture, so everyone feels safe, valued, and heard.

Because when you belong, we all succeed.We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions.

We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.We look forward to hearing from you!

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