Executive Coordinator

Join to apply for the Executive Coordinator role at Ministry for Primary Industries (MPI)

Job Description

Role type : Permanent, part time – 24 hours per weekLocation : Wellington CitySalary band : GSR Band G – $67,658 to $89,957, depending on skills and experience

About the Role – Korero mo te Turanga

As a part-time Executive Coordinator within Te Uru Rakau – New Zealand Forest Service (Te Uru Rakau), your primary focus is to provide high-level support to a Director : helping them be effective with their time, support communications, and build strong relationships with internal and external stakeholders.

This role could be perfect for someone re-entering the workforce, working school hours, or looking for a role that fits around other commitments.

It is not just administrative; you will think ahead, scan for what matters, and help shape the Director's day with confidence and context.

You will work closely with other Directors and Executive Coordinators as well as engage with other agencies and departments in a dynamic, complex environment.

Forestry is fun, and this role lets you be part of it without needing to be in the forest.

Responsibilities

Provide support to the Director, including diary management and scheduling of meetings

Carry out a range of administrative functions to assist the Director

Ensure an efficient flow of papers, information, and presentations

Draft correspondence and manage the Director's inbox

Arrange meeting logistics including agenda preparation and minute taking

About You – Mou

Be highly collaborative

Have excellent time management

Be able to juggle multiple priorities

Be proactive

Have the confidence to manage a range of stakeholder relationships at all levels

You do not need to meet all of the role requirements to apply.

We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

About the Team – Mo to matou Ropu

Te Uru Rakau is leading the Government's priorities for the forestry sector, one of Aotearoa's most successful primary industries.

You'll be joining a dynamic, driven team with a shared vision to unlock forestry's full potential for New Zealand's economy and environment.

Benefits of Working at MPI – Nga hua o te mahi i te Manatu Ahu Matua

Additional MPI leave days

Ability to purchase extra annual leave

Annual Wellness payment

Security Checks – Nga Taki Whakahaumaru

Low level Security Clearance – most preferably a New Zealand citizen, who has resided continuously in New Zealand for at least the last five (5) years, OR

Citizen of, and / or has resided continuously in one or more of the following countries for the last five (5) years : Australia, Canada, New Zealand, the United Kingdom (UK) or the United States of America (USA); and has a background history that is verifiable and can be assessed as appropriate by the New Zealand Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

Click here to find out more about the national security vetting process and access the eligibility self-check tool.

If you do not meet these minimum criteria, we will not be able to accept your application.

Equity, Diversity and Inclusion

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapu, whanau and hapori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities.

As an organisation, we are committed to making Manatu Ahu Matua Ministry for Primary Industries a great place to work for all.

Application Details

Applications close at

• pm 18 November

If you have any questions about the role, please email

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