Executive Assistant

Job Type : Permanent - Full TimeLocation : Diocesan School for GirlsJob Category : Administration and OfficeWe are seeking an experienced and highly organised Executive Assistant to create a seamless and supportive environment.

You will provide top tier exceptional support to the Principal and the Board of Governors.

This is an excellent opportunity to contribute to a dynamic and growing School.

The successful candidate will play a key role in supporting the team and leading administrative support, ensuring that communications run smoothly at all times.

They will work in a supportive environment, have opportunities for professional development, and a chance to make a real difference.

This is a permanent full-time role.Job DescriptionYou will be a star administrator with exemplary time management and a natural sense of diplomacy.

You will be a natural at building teams and maintaining relationships across our School Community.Desired Skills And ExperienceYou will have : Extensive experience as an Executive Assistant to an executive role, with a proven track record of successFamiliarity with supporting Boards and Board Committees, showcasing your understanding of governance processesKnowledge of governance principles, policies and a broad understanding of project managementExceptional ability to manage competing priorities and excel in a fast-paced, dynamic environmentImpeccable communication skills (written and verbal), ensuring clear and concise information deliveryMastery of the Microsoft Office suite (Word, Excel, PowerPoint) and proficiency in digital communication tools and AIMastery of BoardPro or other online governance toolsA keen eye for detail and a commitment to delivering high quality work, every timeRole ResponsibilitiesProvide seamless administrative and confidential support to the Principal and the Board of Governors, ensuring the smooth execution of their dutiesManage the School's policies administration processes in line with the School's Self Review PlanManage all travel and accommodation arrangements for the Principal and Board of Governors and for staff attending PD outside of AucklandManage three direct reportsMaintain strong relationships with the School communityCoordinate meeting and travel schedules, prepare agendas, and maintain organised documentation for effective communicationArrange meeting venues and catering requirementsAttend meetings and take minutesEnsure the utmost confidentiality of sensitive information and documentationOur staff have access to a wide range of professional development opportunities as part of our ongoing commitment to continuous learning and development in leadership, curriculum and pedagogy.

We have a positive, supportive culture with people at its heart.What else do we offer?

Competitive remunerationAccess to a wide range of hard and digital resourcesAccess to fitness centre, pool and physiotherapist servicesSound like you?

Please send through your application by Thursday 28th August 2025.For further information please email

Otherwise, please apply online via our website .

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