Associate / Senior Associate (Management Support, Corporate Services), SIMTech

Associate / Senior Associate (Management Support, Corporate Services), SIMTech

Agency for Science, Technology and Research – Queenstown

Provide administrative support to the team and ensure seamless coordination with internal and external stakeholders till fulfilment of activities.

Specific Responsibilities Include, but are not limited to :

Administrative Support

• Provide administrative support for events and visits.
• Support in reception duty covering and provide general assistance to visitors.
• Raise purchase requisitions for supported divisions / offices.
• Manage calendar scheduling for assigned Directors / management.
• Assist Directors / Management with internal training, claim, and leave submission.
• Facilitate arrangements for management overseas trips.
• Organize and coordinate meetings / visits, including assist in preparation of materials.
• Take meeting minutes and follow up on action items, when required.
• Assist with onboarding of new hires in supported divisions / offices
• Handle requests and queries from management.
• Perform other ad hoc duties as assigned by Management or Reporting Officer.
• Maintain a systematic filing system.
• Update and manage office policies and procedures.
• Track, maintain, and order office supplies inventory.
• Maintain divisions / offices distribution list and contact lists.
• Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
• Drive continuous improvement within the administrative and secretarial support organization.

Job Requirements

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