Training Administrator

Add expected salary to your profile for insightsAbout the RoleWe're looking for a proactive and organised Training Administrator to join the New Zealand Biosecurity Academy (NZBA) team in Auckland.

You'll be the friendly first point of contact for learners and clients, and a key part of delivering high-quality training services that support Aotearoa's biosecurity systems and workplace practices.Reporting to the Academy Manager, you will :

• Manage course bookings and respond to client enquiries with professionalism and accuracy
• Welcome and assist learners, visitors, and trainers onsite
• Support trainers with session prep – from classroom setup to learning materials
• Maintain learner records, process results, and issue certificates in line with MPI and NZQA requirements.
• Facilitate ConstructSafe assessments and administer drug and alcohol screening.
• Handle general administration including reception duties, data entry, and finance tasks such as invoicing and debtor management.
• Maintain accurate training records and compliance documentationWhat we are looking for - essential skills and experience :
• Previous experience in administration (preferably in education / training)
• Excellent written and verbal communication skills
• Proficient in Microsoft 365 (Excel, Word, SharePoint, Power Automate, Power BI)
• Strong attention to detail and time management
• Experience with invoicing and debtor accountsBonus points if you have :
• Experience within a PTE or regulatory environment (e.g. MPI, NZQA, ISO)
• Knowledge of ConstructSafe and / or drug and alcohol testing processes
• Familiarity with Microsoft Power Platform-based LMSWho You Are :
• A natural problem solver with initiative and a learner-focused mindset
• Professional, approachable, and client-focused
• A self-starter who can work independently and as part of a wider team
• Committed to confidentiality, compliance, and continuous improvementAbout UsAt New Zealand Biosecurity Academy (NZBA), we are passionate about protecting New Zealand's economy, environment, and communities through high-quality biosecurity and health & safety training.We are a Category 1 NZQA Private Training Establishment, an MPI-approved Biosecurity Partner, and a CHASNZ Constructsafe assessment provider, delivering Accredited Person (AP), Transitional Facility Operator (TFO), health & safety, and tailored workplace training programmes nationwide.Our mission is to empower learners to reach their full potential, while our values centre on quality, integrity, learner wellbeing, and continuous improvementNZBA is a part of the Omah Group.

The Omah Group is a privately owned enterprise with companies across New Zealand covering industries such as civil construction, open space management, ecological restoration, biosecurity services, ecological consultancy and workplace training.For more information on the type of training and services we deliver go to enjoy a meaningful role in a respected training academy contributing to New Zealand's biosecurity efforts.

We pride ourselves on having a supportive and collaborative work environment.

You will be provided with corporate branded uniform and all the workstation tools to succeed in your role.

You'll have access to professional development and internal career progression.No prior experience?

Convince us why you'd be a great fit!

We welcome applicants who are motivated to learn and grow.Ready to Make a Difference?

If you're organised, people-focused, and keen to contribute to New Zealand's biosecurity and training sector, we'd love to hear from you.

Submit your CV and a brief cover letter, outlining your interest and suitability for the role, by Friday 19 September 2025.We will be reviewing applications and conducting interviews on a rolling basis, so early applications are encouraged.

The position may be filled before the closing date.Only applicants living and working in New Zealand will be considered for this position.Unlock job insightsSalary match Number of applicants Skills matchYour application will include the following questions : Which of the following statements best describes your right to work in New Zealand?

How many years' experience do you have as a Training Administrator?

Do you have data entry experience?

Do you have previous invoicing experience?

Which of the following Microsoft Office products are you experienced with?

What's your expected annual base salary?

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