School (Whānau / Visitor Office) Receptionist, Admin Support

Overview

To create a warm, welcoming, and inclusive atmosphere for our school community and deliver friendly, efficient customer service. Primarily responsible for providing customer support services to parents, whānau and staff. Also to assist with ākonga (students) during cover or busy periods.

This is a part-time, permanent position : 15-20 hours per week term time only.

Deadline for applications : 4 pm on Friday, 17 October. Please submit your CV and cover letter to Jennie Arnold, Principal's PA at the provided email address. The position will be advertised for three weeks, however, we may appoint earlier if a suitable candidate is found.

Responsibilities

• Main office duties including monitoring all incoming courier deliveries; ensure any attached invoices are given to the Accounts admin assistant and mark internal delivery destination (liaise with caretaker to organize delivery within school).
• Greeting parents, whānau and visitors.
• Upkeep and presentation of the Reception area.
• Answering calls; handling student enquiries and directing as appropriate.
• Assist with the student sick bay.
• Assist the full-time Receptionist with issuing loan uniforms (blazers, shoes, etc.) and maintain associated register.
• Manage students signing out from school (for appointments, sick).
• Receipt of incoming student payments to the office - cash and Eftpos.
• Scanning of accounts payable invoices.
• Reprographic / laminating services for staff.
• Other duties – Provide assistance to the Finance Manager, Principal's PA, Communications, Accounts and SLT as needed.
• Load automatic payments from bank statement and reconcile in Xero.
• Laundry and stocking of sanitary products.

Skills

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