Senior Officer, Workplace

Overview

The role will provide a diverse scope of services for Singapore office including office administration, workplace and facility management support in accordance with HSEQ standards and corporate governance.

Responsibilities

MAIN RESPONSIBILITIES

Administration

Manage the day-to-day running of administration support for office operations such as corp pass administration, onboarding and offboarding processing

Review, recommend and implement measures to streamline administrative procedures to improve efficiency

Manage the registration / renewal of Company's Professional Engineer license, Professional Architect license, other corporate licensing, memberships, magazines and publications

Manage the application / renewal / termination and maintain list of Netrust users, individual Professional Engineer / Professional Architect / Qualified Person

Manage the renewal of Company's Professional Indemnity Insurance, Public Liability Insurance and Property All Risks Insurance

Support procurement processes

Manage staff travel and hotel booking and corporate rates

Prepare and provide reports on assigned areas (e.g. office resource usage statistics, memberships, licensing)

Maintain Canopy webpage

Other ad hoc admin duties when needs arise

Real Estate and Facility management

Key contact for building management relating to office / building emergencies

Maintain office assets, properties and equipment, such as air purifiers, photocopiers, fax machines, plotters, printers, furniture and water dispensers

Liaise with internal and external parties for the maintenance of office facilities, such as lighting, air-conditioning systems, telephone lines, power supply, pest control, etc which may require supervision during weekends or after-office hours

Manage all agreements and documentation pertaining to real estate and facility management

Review and renewal of office equipment leases and maintenance contract (i.e. fire extinguisher, AED devices, pest control, air-conditioning systems, cleaning services) and all other contract-related matters

Ensure provision of safety equipment, including personal protective equipment (PPE) is available

Provide facilities management and support to Company's staff engagement committee

Assist and provide support for Company's initiative such GHG Emission Reduction Plan and tracking of the GHG data

Qualifications

Minimum Diploma in any discipline

Minimum 5 years of relevant experience

Meticulous, independent with minimal supervision

Good communication and people skills

Positive attitude and resourceful

Excellent multi-tasking ability and IT savvy

Able to work well in a team

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