Contracts Administrator

Job Description

Contracts Administrator

Role type : Permanent, 24 hours per week

Location : Wellington

Salary band & range : General Salary Range H : $60,750 to $75,000 (pro rated) depending on skills and experience

About the Role - Kōrero mō te Tūranga

As a Contracts Administrator, you will play a key role in supporting efficient procurement and contract management to the Chemical and Microbiological Assurance team.

This will include managing contract documentation and deliverables, and supporting the team with contract development, variations, and contributing to the contract management framework.

Key responsibilities

• Developing and maintaining a framework for tracking and monitoring the performance of all contracts managed by the team.
• Leading the administration processes involved in developing contracts and managing associated variations.
• Providing procurement and contract-related monitoring and administrative support.
• Reviewing, editing, and improving contract documentation.
• Liaising with external service providers, including managing administrative tasks related to contract and operational meetings.
• Maintaining and enhancing contract-related administrative systems and processes.
• Identifying opportunities to streamline workflows and improve effectiveness.
• Contribute to the Assurance Quality Management System and ensure procedures and processes are developed, adhered to and up to date.
• Support various shared responsibilities as needed.

About You – Mōu

To be successful in this role, you'll have experience providing administrative expertise in a large and complex organisation.

More specifically, your experience will include :

Qualifications

In addition to your technical skills and experience, you'll also have excellent verbal and written communication skills and a collaborative, team focussed and proactive approach.

You'll have strong planning and coordination skills, well developed stakeholder engagement abilities, and able to see the big picture while maintaining focus on the detail.

You do not need to meet all of the role requirements to apply. We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

About the Team

The Chemical and Microbiological Assurance team has accountability for major chemical and microbiological food monitoring programmes across various sectors. These programmes are designed primarily to support export assurances but also cover the domestic market. As part of this work, the team manages a range of contracts with external service providers that enable programme delivery.

The Contracts Administrator plays a key role in supporting efficient and effective procurement and contract management. This includes managing contract documentation, systems and processes, monitoring contract deliverables and supporting the team with contract development, contract variations, and contributing to the development of the contract management framework. Additionally, this position helps ensure the team manages contracts according to MPI's procurement and contract management processes and expectations.

About MPI - Mō Te Manatū Ahu Matua

The Ministry for Primary Industries (MPI) partners with New Zealand's food and fibre sector to be the world's most trusted provider of high-value food and fibre products.

Benefits of working at MPI - Ngā hua o te mahi i te Manatū Ahu Matua

Are you ready to make a difference? - Kua rite koe mō tēnei mahi whaitake?

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

To view the position description and / or apply online, please apply via this advert or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – find out more about work visa eligibility and options.

Applications open until 11 : 59pm on Sunday 9 November.

To ask questions about the role, please email

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