Capital Project Administrator - Fixed Term

Overview

Capital Project Administrator - Fixed Term.

At Griffin's Snacks, we're proud of our heritage and being New Zealand's largest snack food company, producing an extensive range of iconic kiwi brands.

We have an exciting opportunity for a seasoned

Project Administrator

in a fixed term capacity

till March

based at our Wiri Manufacturing site.

This pivotal role is to support key capital projects at the site.

The role delivers essential administrative and financial process support to stakeholders, including coordinating project team activities, managing and preparing information, processing project data promptly, ensuring compliance with business policies and procedures, and providing accurate forecasting.

This role is ideal for someone who thrives in a fast-paced project environment, has a keen eye for detail, and serves as the central point of coordination between engineering, operations, procurement, external contractors and finance.

What you'll be responsible for

Providing administrative and coordination support to the Capital Projects Manager and project teams.

Project coordination — assisting the project team in coordinating meetings, updating and maintaining project timelines, milestones, and deliverables.

Procurement & logistics support — assisting with ordering materials, equipment, and services, liaising with suppliers and managing end-to-end purchase order requests.

Documentation and reporting — preparing, distributing, and managing project documentation including contracts, permits, designs, warranties, service agreements.

Assisting in the management of records, including SAP assets and providing updates and forecasts on a monthly basis.

Consistent and effective application of Griffin's financial management procedures, policies, and practices.

Stakeholder communication — assisting in preparing progress reports, dashboards, and presentations for stakeholders.

Liaising with internal stakeholders (engineering, quality, finance, operations) and external partners to ensure smooth project delivery.

What you'll bring to the role

Availability for an immediate start preferable

Proven experience in project administration, ideally within manufacturing, engineering, or construction

Skills with relevant systems — primarily Microsoft Excel (medium / advanced user).

SAP, InEight and SharePoint experience would be beneficial.

Strong organisational skills with attention to detail and the ability to manage multiple priorities

Perseverance and a drive to meet deadlines even when setbacks occur

Strong analytical skills with the ability to present data clearly and concisely

Experience in problem solving and providing innovative advice and solutions

Familiarity with procurement systems and document control processes

Tertiary qualification with an accounting or finance-related endorsement preferred but not essential

What can you expect in return?

In addition to having plenty of snacks on hand in the workplace, you'll be part of a dynamic capital project team delivering strategic investments that drive business growth.

You can expect to be part of a supportive, purpose-driven working environment where you'll feel valued, with a commitment to community partnerships and a focus on wellness.

How to Apply

Fill out the application form below.

Click Apply Now to submit your application.

If the button says Continue Application Next Page, complete the form on the next screen to finish your application.

Important

Double check your email is entered correctly.

Application updates are sent from the recruitment software.

Please check your inbox (and junk mail) for application updates.

Recruitment team may text message your mobile number to update you on your job application.

Text responses cost your normal text price.

Option to use Txt Free Reply.

Questions marked with

• require an answer and you may be asked to provide details such as contact information, eligibility to work in New Zealand, and attachments (Resume / CV).

You can add / change attachments on the second page of this application form.

#J-