Executive Assistant

Are you a highly organised and proactive professional with a passion for delivering exceptional executive support?

Te Tai Ōhanga - The Treasury is looking for an experienced and motivated Executive Assistant to provide critical support to our Tier 2 and Tier 3 leaders.

At Te Tai Ōhanga - The Treasury, we are shaping the future of Aotearoa New Zealand. As we look ahead to 2040 – the 200th anniversary of the Treasury – we are embarking on an ambitious transformation programme to ensure a thriving and resilient organisation for generations to come.

Building on our proud history, we are evolving to remain at the forefront of delivering bold, strategic advice that supports New Zealand's economic, fiscal, and public sector performance in an increasingly complex and fast‑changing world.

This transformation is about more than adapting to change – it's about leading it. By focusing on long‑term thinking, collaboration, and innovation, we are positioning the Treasury to navigate global challenges, embrace opportunities, and deliver meaningful outcomes for the people of Aotearoa New Zealand. Together, we are creating a Treasury that is ready to lead New Zealand into 2040 and beyond.

As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of your leaders' day‑to‑day activities. Your high‑quality executive and administrative support will enable them to focus on their strategic priorities. This role requires professionalism, discretion, and the ability to manage competing demands in a dynamic environment.

Key Responsibilities

• Manage and coordinate complex diaries, itineraries, and meeting schedules, resolving conflicts and ensuring priorities are met.
• Screen, assess, and manage requests for your leaders' time, ensuring they are well‑prepared for all engagements.
• Oversee and manage email inboxes, flagging urgent matters and drafting correspondence as required.
• Coordinate meetings, including logistics, agendas, minutes, and follow‑up actions.
• Process invoices, expense claims, and purchasing cards in line with Treasury's finance processes.
• Arrange domestic and international travel, including itineraries, accommodation, and expense reconciliation.
• Act as the first point of contact for internal and external stakeholders, building and maintaining strong relationships.
• Liaise with Ministers' offices, senior officials, and other key stakeholders.
• Provide mentoring and guidance to other administrative staff.
• Identify and recommend ideas for improving administrative processes and activities.
• Prepare and format reports, presentations, and other documents to a high standard.

To excel in this role, you will bring :

• At least 5 years' experience in an Executive Assistant or similar role, supporting senior management at Tier 2 or Tier 3 level.
• Proven ability to work effectively in a complex and fast‑paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organisational and time management skills, with the ability to prioritise and manage competing demands.
• Excellent communication skills, with a professional and approachable demeanour.
• High levels of integrity, discretion, and sound judgement when handling sensitive information.
• Strong relationship‑building skills, with the ability to work collaboratively across teams.
• A proactive and solutions‑focused mindset, with the ability to anticipate needs and resolve issues independently.
• An understanding of, and commitment to, the principles of Te Tiriti o Waitangi.
• A willingness to promote biculturalism and responsiveness to Māori issues.
• Knowledge of the government environment and processes.
• The ability to meet the requirements to hold a New Zealand Government security clearance.

Ko ngā hua | What We Offer

• Five weeks of annual leave to help you maintain a positive work / life balance.
• A range of health and wellbeing initiatives to support your overall wellness.
• Numerous social events, sports teams, and employee networks to help you connect and have fun.
• A collaborative team culture that values diversity and inclusion, embodied in our wharenui at the heart of our workplace.

This is a role that will challenge and stimulate you, helping you grow and build valuable skills and experience.

The salary band for this role is $69,415 – $93,915 and the appointment will be made based on skills and experience.

If you're ready to make a tangible impact on New Zealand's future, we'd love to hear from you. Apply online by Sunday 1 November 2025.

We will be interviewing candidates as they apply, so don't wait and get your application in!

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