Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row.

But we didn't get there by accident — behind every great company is a culture created by the professionals who work there.

Throughout our rich history, one thing has remained true : we believe that when you give people the support they need, amazing things can happen.

That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work / life balance.

We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary :

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Glenview office at 2731 Pfingsten Road, Glenview IL 60026.

This is a full-time, on-site position with expected hours M-F 9am-5pm (not a remote position).

Essential Duties & Responsibilities :

Compile property transaction files for contracts and verify the information.

Maintain paperless files with dot loop for all transactions through close.

Obtain missing information as required and follow through with all parties

Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials

Answer phones.

Open and distribute daily courier items.

Distribute and prepare incoming and outgoing mail.

General office support functions including greeting customers and maintaining office appearance, opening and closing.

Pull reports as directed by sales manager, staff and agents

Process and monitor marketing agreements from inception to close.

Process buyer rep agreements.

Data entry.

IT / Tech support

Responsible for office's social media presence

Requirements :

Real estate knowledge is a plus

Strong written and verbal communication skills

Ability to multi-task & prioritize

Strong computer skills - including Google platform and Microsoft Office

Social media savvy (FB, Twitter, Instagram, Pinterest, etc.)

Responsible for Office's Social media presence

Assist Agents as needed with social media questions

Attention to detail

Ability to work independently and with a team

Professional appearance

Proactive

Skills & Experience :

High school diploma or equivalent required

Previous real estate experience preferred

Administrative assistant experience preferred

Salary Range

$40,000-$45,000

Medical, dental, vision, PTO, VTO

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