Operations Manager, Customer Success Operations
Remote (United States)
Role
SmarterDx is seeking an Operations Manager to help optimize internal processes and partner with Customer Success Managers to better support our clients.
Most of our day-to-day customers are clinical documentation improvement specialists and coders at US health systems. Supporting their work is an essential component of what we do at SmarterDx, and in this role, you will lead initiatives to develop new processes or optimize existing processes that have a direct impact on their experience with our applications.
You will partner with our Customer Support Managers to ensure alignment on internal requests and escalations that impact the customer experience. In addition to this partnership, you will be responsible for collaborating closely with cross-functional teams to develop and implement processes.
SmarterDx builds clinical AI that empowers hospitals to achieve 100% chart accuracy for revenue integrity. Our solution helps hospitals tell the most accurate and complete story of the patient and the care that was delivered, which helps them recover millions in earned revenue and improve quality of care scores. Become a Smartian and help optimize the way the healthcare system works for everyone. Learn more at smarterdx.com / careers.
- This role is fully remote within the US
What You'll Do
Develops an advanced understanding of all SmarterDx applications, serving as a final escalation point of contact for complex Support issues that span multiple teams and may require extended triagingServes as a thought partner to Account Managers and other teams when addressing nuanced client requestsLeads multi-week, cross-functional projects to manage requests from existing customersProactively documents and trains cross-functional teams on new or updated processesBuilds collaborative relationships with cross-functional teams through clear, professional communication that is reflective of company valuesLeverages SQL to complete back-end queries to effectively triage complex customer issuesWhat You Bring
7+ years experience in customer service or project management roles, preferably in healthcare technology or SaaS organization5+ years of experience creating and optimizing standard operational proceduresMust have strong experience in at least one of the following :Creating process documentation or Standard Operating Procedures
Experience with clinical documentation improvement (CDI) software or related healthcare applicationsStartup experience, especially at a healthcare or health tech organizationExcellent communication skills, with the ability to work comfortably with technical and clinical teamsFlexible team player with a strong ability to adapt to changing priorities and department goalsStrong empathy and patience, with a genuine desire to help colleagues and customers succeedWell-versed in Jira or similar ticketing tools (e.g., Zendesk, ServiceNow) for issue tracking, workflow management, and operational support.Ability to quickly learn and adapt to new technologies and processesExcellent time management and prioritization skills in a remote environmentProactive approach to identifying and resolving potential issues before they escalateNice to Haves
Technical troubleshooting and problem-solving using SQLCompensation
$135,000 - $155,000 salary + equity incentives
Medical, Dental & Vision – Comprehensive plans with leading insurance providers, covering 90-100% of your premiums and 70-90% for dependents, depending on the plan.One Medical Membership – Free membership included if you enroll in a SmarterDx medical plan.Paid Parental Leave – Up to 12 weeks of paid leave for birth or adoption.Remote-First Team – Work from anywhere in the U.S. with a $400 home office reimbursement stipend.Unlimited PTO & 10 Holidays – 4 of which include floating holidays so you can recognize the days that matter most to you.Learning & Development Budget – $500 per year (prorated) for courses, books, and resources to expand your skills.401(k) with Traditional & Roth Options – Tax-advantaged retirement savings through Empower.Minimal Bureaucracy – A fast-moving, high-impact environment where you can focus on what matters.Incredible Teammates! – Work alongside smart, supportive, and mission-driven colleagues.Create a Job Alert
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Will you now or in the future require SmarterDx to file a petition or application for employment-based visa status on your behalf to begin or continue employment with our company? If you are a US citizen, your answer to this question should be "no." If you are not a US citizen and you have non-immigrant status, for example F-1 or H-1, your answer to this question should be “yes.” Please note that we regretfully cannot provide sponsorship for new employment-based visa status at this time.
Select...This role is remote, however, you must currently reside in the United States in order to be considered. Do you currently reside in the United States?
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Select...The hours for this role are 8am-5pm PT or 11am-8pm ET. Are you willing to work those hours?
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