Assistant Manager / Manager (Admin & Finance)

National University of Singapore – Queenstown

The National University of Singapore is the national research university of Singapore.

Founded in

• as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

Join Us!

Be part of Singapore's national effort to accelerate decarbonisation and shape a more sustainable future.

The CREATE Thematic Programme for Decarbonisation brings together leading researchers and partners to develop cutting-edge low-carbon solutions.

As part of the Decarbonisation Programme Office at NUS, you will play a key role in ensuring smooth financial, administrative, and communications operations that support impactful research and collaboration across institutions and industries.

Key Responsibilities

Financial Management, Governance & Compliance :

Prepare semi-annual fund drawdown requests and statements of expenditure in accordance with NRF guidelines.

Track project budgets, expenditures, and utilisation across cost categories.

Manage procurement, contract administration, and vendor payments, ensuring compliance with NUS financial policies and timely execution of transactions.

Coordinate internal and external audits (AUP) and ensure timely submission of financial statements and reports.

Liaise with NUS Finance, NRF, and CREATE entities on financial processes and reporting.

Support the Programme Director and Programme Managers in preparing documentation for virements, extensions, and approvals.

Support the preparation of reports and documentation for Steering Committee and Scientific Advisory Committee meetings.

Maintain project records, approval documents, and correspondence to ensure compliance and audit readiness.

Coordinate logistics for meetings, workshops, and outreach events related to the Decarb Programme.

Manage office operations, supplies, and shared resources.

Provide general administrative support to the Programme Office team and undertake other related duties as assigned.

Organise outreach events, conferences, symposiums and seminars to promote the Decarbonisation Programme.

Develop and maintain communications materials and outreach content, including the Decarb Programme's webpage, newsletters, and related collateral.

Provide administrative support for interactions with participating institutions, industry partners, and NRF.

Qualifications

A diploma or degree in Finance, Accounting, Business, or a related field, along with 3 to 5 years of relevant experience in a similar administrative or finance role.

Experience in an IHL (Institution of Higher Learning) environment, particularly in handling financial operations for collaborative research and development projects, would be useful.

Strong financial and analytical skills, with the ability to maintain meticulous records and provide data-driven insights.

Good organisational, project management and problem-solving skills, with experience managing multiple financial tasks and prioritising in a fast-paced environment.

Good interpersonal and communication skills, with the ability to clearly present information to diverse stakeholders.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management systems.

Ability to work both independently and collaboratively within a multidisciplinary team.

More Information

Location : Kent Ridge Campus

Organization : Office of the Deputy President(Res&Tech)

Department : Office of the Deputy President(Res&Tech)

Employee Referral Eligible :

Job requisition ID :

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