Business Administrator - Infrastructure And Assets

Company Description

This fixed term position sits within our Infrastructure & Assets Group.

From planning to maintenance, the Group is dedicated to delivering resilient infrastructure and services that enrich lives today and ensure a thriving future for our community.

They are committed to providing the critical infrastructure and services that powers a thriving, modern city.

Job Description

Reporting to the Business and Performance Lead, you will be responsible for providing unit level business administration support across the group.

The role supports the Transport team; however as a Business Administrator you are responsible to provide support to other units as and when required.

The opportunity

This is a fixed-term opportunity until June

Key Responsibilities

Providing high-level administration support to the teams you are assigned, including email and diary management to Unit Managers / Heads of within your assigned teams, purchasing, financial transactions, and other key administrative tasks.

Provide operational liaison between the teams you are assigned and other teams within the group and wider council.

Coordinate meeting agendas and minutes and ensure that the teams are delivering on key timeframes associated with Group and Council reporting deadlines.

Provide a quality customer service experience (internal and external) that supports our outcome of 'our customers are our biggest advocate.

Ensure that team policies and processes are in place and are regularly reviewed.

Ensure training and development registers are kept up to date.

Assist with the co-ordination of actions in the Audit register and keep updated.

Ensure business continuity plans are reviewed and updated regularly.

Qualifications

5+ years' relevant business administration experience or similar, with emphasis on finance, quality, and improvement.

Proficiency in Microsoft Office and confidence in other software tools.

Ability to effectively prioritise tasks and meet deadlines.

Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).

Ability to operate independently, anticipate requirements, and monitor workload.

Ability to work with ambiguity.

Advanced written communication and presentations.

Financial and purchasing skills.

Salary

Circa $70K dependent on skills and experience.

Benefits

Flexible by choice; an award-winning flexible working policy.

Opportunities for professional development.

Free health insurance through Unimed including hospital / surgery grade cover and discounted membership rates for family members.

Free annual health checks and flu vaccination.

Eye testing / glasses cost reimbursement.

Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Application Process

View the position description.

Click apply.

Complete your application.

Applications close on : 18 / 11 / 2025

Note : We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi / Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

This role is being sourced directly; if / where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies.

Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

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