Executive Assistant

Overview

Executive Assistant – Department Heads

Office Manager

$80-100K

Full-Time | Hamilton, Office-Based

Be the Organisational Backbone. Keep Departments Running Smoothly. Make an Impact Every Day.

Responsibilities

You’ll provide high-level administrative and operational support to our Department Heads, keeping calendars, inboxes, processes, and communications running flawlessly. You’ll also contribute to company-wide initiatives and projects, ensuring the leadership team can focus on strategy and growth.

• Manage Department Heads’ inboxes, prioritising and flagging key correspondence
• Maintain and coordinate calendars / diaries, schedule meetings, and prepare agendas
• Book and organise Strategy Team meetings, take minutes when required, and arrange catering
• Assist with personal errands or PA duties as needed
• Ensure client-facing resources are professional, accurate, and delivered on time
• Send and receive courier packages, order supplies, and maintain office systems
• Answer incoming calls and direct them appropriately
• Maintain filing systems, Dropbox management, and company SOPs
• Coordinate office-wide surveys and collate results for review
• Update and maintain databases including emails, LinkedIn connections, and HubSpot records
• Support distribution of internal and external communications, including newsletters
• Participate in and manage special projects assigned by Department Heads or Director of Operations
• Collaborate with cross-functional teams to improve processes and overall efficiency

Qualifications

You’re a proactive, professional, and highly organised individual who thrives on keeping things running smoothly. You can juggle multiple priorities with ease and maintain a high standard of accuracy and professionalism.

You bring :

Bonus if you have :

Why Join Us?

At Profitable Tradie, we don’t just talk about growth. We live it.

We’re interviewing top candidates right now, so don’t wait.

Life is about moments. Is this your moment?

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