Executive Assistant / Office Manager

Overview

Executive Assistant – Department Heads

Full-Time | Hamilton, Office-Based

Be the Organisational Backbone. Keep Departments Running Smoothly. Make an Impact Every Day.

Who We Are

Profitable Tradie is a fast-growing coaching and consulting company helping plumbing, electrical, and other trade business owners across New Zealand, Australia, and North America.

Our mission is to turn great tradespeople into great business owners.

We do this by helping our clients scale through cutting-edge sales and marketing, streamlined systems, high-performance teams, and rock-solid financial strategies.

Smooth operations and organised support are at the heart of how we deliver results. Whether it’s client care, internal communications, or office systems, we make it simple, efficient, and professional. And that’s where you come in.

What You’ll Be Doing

You’ll provide high-level administrative and operational support to our Department Heads, keeping calendars, inboxes, processes, and communications running flawlessly. You’ll also contribute to company-wide initiatives and projects, ensuring the leadership team can focus on strategy and growth.

• Manage Department Heads’ inboxes, prioritising and flagging key correspondence
• Maintain and coordinate calendars / diaries, schedule meetings, and prepare agendas
• Book and organise Strategy Team meetings, take minutes when required, and arrange catering
• Assist with personal errands or PA duties as needed
• Ensure client-facing resources are professional, accurate, and delivered on time
• Send and receive courier packages, order supplies, and maintain office systems
• Answer incoming calls and direct them appropriately
• Maintain filing systems, Dropbox management, and company SOPs
• Coordinate office-wide surveys and collate results for review
• Update and maintain databases including emails, LinkedIn connections, and HubSpot records
• Support distribution of internal and external communications, including newsletters
• Participate in and manage special projects assigned by Department Heads or Director of Operations
• Collaborate with cross-functional teams to improve processes and overall efficiency

Who You Are

You’re a proactive, professional, and highly organised individual who thrives on keeping things running smoothly. You can juggle multiple priorities with ease and maintain a high standard of accuracy and professionalism.

You bring :

Bonus if you have :

Why Join Us?

At Profitable Tradie, we don’t just talk about growth. We live it.

We’re interviewing top candidates right now, so don’t wait.

Life is about moments. Is this your moment?

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