Program Co-Ordinator

Business Unit

Cubic Transportation Systems

Company Details

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people's lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation.

Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD).

Explore more on Cubic.com.

Job Details

Job Summary

The Project Coordinator assists Program Managers in the execution of multiple program-related tasks.

In particular, this role will help to prepare deliverables, reports and briefings.

This position is suitable for an experienced coordinator eager to develop their career.

Essential Job Duties and Responsibilities

Establishes and maintains folders for document control and tracking

Supports and monitors all program activities from inception to completion including proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance of the products and / or services

Supports the program managers in performing the following tasks : monthly status reports; Program Management Review (PMR) slides; provides meeting logistic support, including the development of agendas, phone contacts, meeting minutes and action item tracking

Supports early or on-time deliveries of all required project / program documentation (CDRLs, etc.)

Monitors programs' Action Items (AI) lists and supports timely completion of open AIs

Performs financial management tasks, which may include invoice generation, preparation of information for the cost estimation team, SAP administration

Reports on risk management to help identify risk reduction on assigned programs

Coordinates and / or assists with proposal development, statements of work, specification development and major subcontract management

General Duties and Responsibilities

Comply with Cubic's Quality Management System

Comply with Cubic Occupational Health, Safety and Environment policies and procedures

Comply with security in accordance with established policies and procedures of the organisations

Comply with Cubic Human Resources Procedures

Other duties as requested

Minimum Job Requirements

Qualifications

Essential :

University degree in Project Management, Information Systems and Technology Management, Computer Science or other relevant discipline, or equivalent experience

Desirable :

Project Management Certification such as Prince2 or PMP

Skills / Experience / Knowledge

Essential :

4 – 6 years' experience performing project administrative / coordination duties

Experience of demand management and schedule management

Experience working with SAP

Strong knowledge of project management processes and tools

Skilled user of SharePoint, MS Project and MS Office, MS Suite

Certificate / Diploma in Project Management is highly desirable

Personal Qualities

Highly driven, self-motivated, and able to work unsupervised

Takes ownership of problem and sees it through to the end

Strong influencing skills with attention to detail

Exceptional written and verbal communication skills

Excellent time management and priority setting skills

Political sensitivity

Commercial acumen and financial awareness

Emotional maturity and stability

Able to cope with change and conflicting demands

An ability to stay calm under pressure

Condition of Employment

Successful outcome of a National Police Check

Worker Type

Employee

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Other

Industries

IT Services and IT Consulting

Location : Auckland, Auckland, New Zealand

Auckland, Auckland, New Zealand NZ$70,000 - NZ$85,000

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The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements.

Duties, responsibilities and requirements may change over time and according to business need.

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