School Administration Assistant

Full-time (Up to 30 hours per week)

Role to commence in February

Fixed-term position until June

Au Mahi | What You Will Do

Join our friendly and professional team within the School of Language, Social & Political Sciences as a School Administration Assistant.

In this role, you will provide a broad range of administrative support to ensure the smooth and efficient operation of the School.

You'll assist academic and professional staff, students, and visitors, contributing to a welcoming, well-organised environment.

Your responsibilities will include :

Responding to general enquiries from staff, students, and visitors

Providing administrative support such as mail distribution, travel coordination, meeting preparation, and minute taking

Supporting course and examination administration, including timetabling, assessment processing, and results entry

Assisting with events, functions, and general office coordination

Maintaining accurate records, filing systems, and databases

Collaborating with colleagues to deliver efficient and high-quality administrative services

This is a varied and rewarding role where no two days are the same.

You'll work in a supportive environment where teamwork and initiative are valued.

Mou | Who You Are

You will be an organised, proactive, and approachable team player who enjoys providing high-quality support in a busy and dynamic environment.

You'll bring :

2–3 years' experience in administration, ideally within a large or tertiary organisation

Excellent computer literacy, including proficiency with Microsoft Office and database systems

Strong written and verbal communication skills

Excellent attention to detail, time management, and problem-solving abilities

A collaborative approach and the ability to build positive relationships with staff and students

Respect for cultural diversity and a willingness to engage with te reo Maori me ona tikanga

An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngatahi | Who You Will Work With

You'll be part of the professional services team supporting the School of Language, Social & Political Sciences, home to a vibrant community of academic staff and students.

The role reports to the Head of School and works closely with the School Administrators, academic colleagues, and other professional staff across UC.

Together, we uphold UC's values of manaakitanga, whanaungatanga, and tiakitanga, ensuring our School is a welcoming and inclusive place for all.

Nga Painga o UC | Why UC

Nga Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our akonga and staff.

They challenge and inspire us to be the best we can, and make UC a great place to work and study.

For more info on Nga Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity.

The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

The closing date for this position is : 23 November

• (midnight, NZ time)

Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to

You must have Aotearoa New Zealand or Australian citizenship / permanent residency or hold a valid NZ work visa to be considered for this role.

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