Personal Assistant To Gm Rail And Rapid Transit Infrastructure And Gm Property, Planning And Place

OverviewWe're looking for a Personal Assistant to support both our Group Manager of Rail and Rapid Transit Infrastructure and our Group Manager of Property, Planning and Place, joining their high-performing and collaborative teams.This permanent role offers the chance to contribute to Auckland Transport's strategic goals and make a meaningful difference in how Auckland moves.

The PA will provide support and coordination to two Group Managers (and their lead team and wider group as appropriate) within the Infrastructure and Place Directorate — the GM for Rail and Rapid Transit Infrastructure and the GM for Property, Planning and Place.

The GMs are looking for a PA who will be their go-to on a day-to-day basis, coordinating schedules, managing email and correspondence, collaborating with partners and stakeholders, and serving as the go-to person for the GMs and their senior leadership team.ResponsibilitiesDiary management for the GMs including monitoring, screening and prioritising of meetings and invites to fit workload and deadlinesCoordination of meetings including preparation of agendas and / or minutes as appropriateSupport and coordination of reports and approval chain (ensuring compliance with organisational requirements)Touch point for GM's (central liaison), managing access to the GMs' time and ensuring requests are triaged appropriatelyManaging our Programme Steering Group Portfolio meeting, setting agenda, coordinating reviews on papers, running meeting (tech-wise), minutesCo-ordinating board and governance papers ensuring they meet deadlinesQualificationsTertiary diploma qualification in Office Business Administration or similar relevant discipline preferredRelevant experience in high-level personal assistant / administration or executive support roleDesirable experience with databases and information management systems e.g. SAP, SharePointBenefitsInvestment in your professional development25% discount on public transport across AucklandPaid parental and partner leaveStudy assistance and wellbeing benefitsProfessional membershipsAccess to AT Connect groups like Mana ka Maori, Women@AT, and moreAt Auckland Transport, people are at the heart of everything we do.

We celebrate diversity in all its forms and are committed to creating an environment where everyone feels safe, respected, valued, and supported.

Our values guide how we work and connect : Manaakitanga - we care deeply for our communities; Tiakitanga - we prioritise safety in every journey; Whanaungatanga - we build strong relationships; and Auahatanga - we strive to be better, bolder, together.Location(s) : Western Auckland, Central Auckland, South Auckland, North Auckland, East Auckland, Waiheke and Great Barrier IslandsExpertise : Administration, Coordinator, Executive Admin, Personal Assistant / SecretarialWe tiaki all those who use transport in Tamaki Makaurau.

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